Accounting Clerk

Hudson RPO; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k) program

15 days PTO

Summer Fridays

Job summary

A leading recruitment firm in New York seeks a detail-oriented Bookkeeper to manage financial transactions and bookkeeping tasks. The ideal candidate will have 2-5 years of experience, particularly with QuickBooks, and possess excellent organizational and communication skills. This full-time role involves maintaining ledgers, preparing deposits, and supporting financial management tasks.

Qualifications

• 2-5+ years of experience in accounting/bookkeeping.
• Intermediate to advanced Excel knowledge.
• Detail-oriented with a strong teamwork mindset.

Responsibilities

• Maintain accurate ledgers in QuickBooks.
• Prepare bank deposits weekly.
• Support month-end close tasks.

Skills

Accounting/bookkeeping experience

QuickBooks proficiency

Excel skills

Customer service

Attention to detail

Tools

QuickBooks

Google Sheets

Job description

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This range is provided by Hudson RPO. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $85,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Hudson RPO

Our client is a leader in a unique and exciting industry which encompasses classical music, fine art & antiquities and auctions.

They're seeking a Bookkeeper to be part of an accounting team that is the financial heartbeat of the organization, safeguarding accuracy, liquidity, and compliance. Reporting to and working closely with the Finance Manager, this role’s focus is core bookkeeping and auction-cycle finance tasks from intake to settlement. This is a hands-on role for a detail-obsessed professional who enjoys granular transactions.

Key Responsibilities

Core Bookkeeping & Financial Management

• Maintain accurate, up-to-date ledgers in QuickBooks, recording all financial transactions daily
• Prepare bank deposits and recording weekly
• With the Finance Manager control the creation and settlement of all client and supplier A/P and A/R
• Maintain supplier database and manage onboarding documentation (W-9/W-8BEN/VAT IDs)
• Prepare weekly payment batches for the Finance Manager to review and submit
• Support the Finance Manager with regular month-end close tasks
• With the Finance Manager, create financial journal entries and post information between accounting software and company database
• Maintain an orderly digital filing system for all financial documents

Client Service & Auction Support

• Generate buyer invoices post-auction (approximately 100-160 per sale)
• Track buyer payments and work with the Finance Manager to chase overdue balances
• During live auction weeks, support the Finance Manager with on-site payment processing, deposit handling, and high-value bidder limits
• Monitor finance email account, ensuring professional and timely correspondence with clients and vendors
• Prepare consignor settlement statements and buyer payments/invoices
• Issue referral-fee invoices with scheduled payouts

Qualifications & Requirements

• 2-5+ years of experience in accounting/bookkeeping
• 2-5+ years of experience working with QuickBooks or similar accounting software
• Intermediate to advanced knowledge working with Excel and Google Sheets
• Strong customer service ethics and high expectations for quality
• Excellent verbal and written communication skills with strong attention to detail
• Process-oriented and adaptable mindset
• Strong teamwork mindset paired with ability to work independently
• Detail-obsessed professional who enjoys and can balance granular work with big-picture insights
• Keen interest in financial processes, compliance, and business administration
• Positive outlook, flexible, and kind
• Company-sponsored insurance plans:
• Medical
• Vision
• Basic Life
• AD&D
• Disability
• 401(k) program
• 15 days PTO during first year of employment, 20 days thereafter
• Summer Fridays (Half day Friday during July and August
• Commuter contribution and enrolment in pre-tax benefits
• Annual merit-based bonus

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Retail Art Dealers and Performing Arts

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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