Bookkeeper

Nelson Group Construction Corp; Medford (MA); On-site; USD 48,000 - 72,000; Full time

Job summary

Nelson Group Construction Corp in Medford, MA is seeking a detail-oriented bookkeeper to support the CFO with daily accounting tasks and project bookkeeping. You will handle invoices, data entry, and payroll documentation, ensuring clean books and organized files across our construction projects.

The role requires 1+ years of bookkeeping experience, proficiency in QuickBooks and Procore, and strong Excel skills, with a focus on confidentiality and accuracy.

Qualifications

• 1+ years of bookkeeping or accounting experience.
• Working knowledge of QuickBooks and Procore.
• Proficient in Excel and data entry.
• Strong attention to detail and confidentiality.

Responsibilities

• Support the CFO with accounts payable and receivable in QuickBooks.
• Enter financial transactions accurately in QuickBooks.
• Prepare invoices, billing, and vendor payments for review.
• Maintain financial records and project ledgers.
• Reconcile credit card statements and receipts.
• Assist payroll processing and tax documentation.
• Collect and track COIs and W-9s.
• Monitor COI expirations and renewals.
• Ensure subcontractor documents are current before work begins.
• Keep project files organized and up to date.
• Support special projects and admin tasks as needed.

Skills

QuickBooks

Excel

Attention to detail

Communication

Discretion

Education

Associate’s degree in accounting

Tools

Procore

Job description

About us

Since 1998, Nelson Group has been a leader in real estate development in and around Massachusetts. We’re committed to creating beautiful, high-quality homes with a focus on the families who will live in them. Our hands-on approach and collaboration with a talented team of professionals ensure that every project is completed to the highest standards.

For our first 12 years, we provided general contracting services, helping families build their dream homes. Since 2010, we’ve focused exclusively on real estate development, drawing on our industry experience and strong relationships with subcontractors across the Boston area. That dedication has made Nelson Group a trusted name in the industry.

We’re looking for an organized, detail-oriented person to support our CFO with bookkeeping.

About the role

You’ll work directly with and report to our CFO, supporting day-to-day bookkeeping. This is a hands-on role for someone who likes clean books, organized files, and keeping the details in order.

What you’ll do

• Support the CFO with accounts payable and receivable in QuickBooks, including entering vendor invoices


• Perform accurate data entry of financial transactions in QuickBooks


• Help prepare invoices, billing, and vendor payments for review and approval


• Maintain accurate financial records and ledgers for our construction projects


• Reconcile company credit card statements and match charges to receipts


• Reconcile bank statements and general ledger accounts


• Assist with payroll processing and tax documentation as needed


• Help collect and track subcontractor and vendor compliance documents, including certificates of insurance (COIs) and W-9s


• Monitor COI expiration dates and request renewals before coverage lapses


• Confirm subcontractors have current documentation on file before work begins or payments are released


• Keep project files organized and up to date


• Assist the CFO with special projects and administrative tasks as needed

What we’re looking for

• [1+] years of bookkeeping or accounting experience


• Working knowledge of QuickBooks and Procore


• Comfort with Excel


• High attention to detail and the habit of double-checking your work


• Clear, professional communication with vendors, subcontractors, and project managers


• Discretion with confidential financial information

Nice to have

• Experience in construction bookkeeping or administration


• Experience with Procore


• Familiarity with insurance certificates, additional insured requirements, and subcontractor compliance


• An associate’s degree or coursework in accounting