Bookkeeper

The Third Group; Delray Beach (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

The Third Group in Delray Beach, FL is seeking a detail-oriented Full-Charge Bookkeeper to manage portfolios for Partnerships and S-Corps. You will ensure accurate classification, maintain audit-ready records, and bridge operations with the tax department.

Responsibilities include monthly closings, account reconciliations, payroll oversight for S-Corp owners, and preparation of workpapers for CPA review, with emphasis on proper distributions and basis testing for tax readiness.

Qualifications

• 3-5 years of bookkeeping experience; at least 2 years with a multi-client firm.
• Mastery of QuickBooks Online or Xero; integrations with payroll and receipt fetch tools.
• Strong understanding of Accrual vs Cash accounting; Chart of Accounts for pass-through entities.

Responsibilities

• Maintain clean sets of books using double-entry; reconcile balance sheets esp. loans and equity.
• Record shareholder distributions and partner draws; monitor basis to avoid tax issues.
• Oversee payroll processing for S-Corp owners ensuring IRS reasonable compensation.
• Perform full-cycle month-end and year-end closings; bank/credit card reconciliations; AJEs.
• Prepare trial balances and workpapers for CPA review; ensure 1099s issued by Jan 31.
• Identify and educate clients on commingling and proper record-keeping for S-Corp/Partnerships.

Skills

Detail-oriented

Multi-client experience

Time management

Tools

QuickBooks Online

Xero

Gusto

Dext/Hubdoc

Excel (Pivot Tables, VLOOKUP)

Job description

Position Summary

We are looking for a detail-oriented Full-Charge Bookkeeper to manage a diverse portfolio of small business clients, specifically Partnerships (Form 1065) and S-Corporations (Form 1120-S). You will be the "bridge" between the client's daily operations and our tax department, ensuring that every transaction is categorized to maximize tax strategy and maintain audit-ready records.

Essential Job Functions

• Entity-Specific Accounting: Maintain clean sets of books using Double-Entry Bookkeeping; reconcile balance sheets specifically focusing on Shareholder/Partner loans and equity accounts.
• Basis & Distribution Tracking: Accurately record Shareholder distributions and Partner draws; monitor that distributions do not exceed basis to prevent unintended tax consequences.
• Payroll & "Reasonable Compensation": Oversee payroll processing for S-Corp owners to ensure compliance with IRS "Reasonable Compensation" requirements.
• Month-End Close: Perform full-cycle month-end and year-end closings, including bank/credit card reconciliations and adjusting journal entries (AJEs).
• Tax Season Readiness: Prepare trial balances and financial workpapers for CPA review; ensure all 1099s are issued and documented by January 31st.
• Client Advisory Support: Identify and flag "commingling" of funds (business vs. personal) and educate clients on proper record-keeping for S-Corp/Partnership status maintenance.

Job Specifications

• Minimum Experience: 3-5 years of bookkeeping experience, with at least 2 years specifically with a multi-client firm.
• Technical Skills: * Mastery of QuickBooks Online (Advanced/ProAdvisor preferred) or Xero.
  • Proficiency in tech-stack integrations (e.g., Gusto for payroll, Dext/Hubdoc for receipt fetch).
  • Intermediate Excel skills (Pivot Tables, VLOOKUPs for data cleanup).
• Core Knowledge:
  • Strong understanding of Accrual vs. Cash accounting methods.
  • Familiarity with the "Chart of Accounts" structure for flow-through entities.
  • Knowledge of Sales Tax filing requirements for Florida/local jurisdictions.