Bookkeeper

ZenaTech Inc.; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

ZenaTech Inc. is seeking a detail-oriented Bookkeeper to manage day-to-day accounting operations, with 5–7 years of experience and proficiency in QuickBooks or similar platforms. The role requires coordination across portfolio companies, month-end close support, and travel across the U.S. as needed.

The successful candidate will maintain ledgers, generate financial statements, process invoices, and ensure compliance with policies while collaborating with internal teams and external auditors.

Qualifications

• College degree in business, finance, accounting, or related field.
• Minimum 5-7 years of experience in bookkeeping, finance and accounting.
• Excellent communication skills, written and verbal, in English are mandatory.
• Excellent organizational skills, self-starter, ability to identify efficiencies and recommend efficiencies, and operational thinking are critical.
• Ability to drive results in a fast-paced environment.
• Valid driver's license.
• Willing and able to travel across the U.S. (required).

Responsibilities

• Bookkeeping: Maintain accurate and up-to-date financial records.
• Maintain or assist in maintaining general ledgers and reconciling ledger accounts regularly.
• Integrate accounting processes and implement appropriate tagging of financial records across all portfolio companies.
• Assist with month-end and year-end closing processes.
• Generate financial statements (P&L, balance sheet, trial balance).
• Help in preparation of supporting documentation for external accountants or auditors.
• Ensure proper record keeping, document retention and compliance with company policies and regulations.
• Process invoices, purchase orders, and expense reports; liaise with AP and AR teams as needed in a timely manner.
• Integrate banking systems across all portfolio companies.
• Manage any vendor relationships and resolve billing discrepancies.
• Manage payroll processing and related filings (as applicable).
• Act as a liaison between various internal teams to ensure smooth communication and issue resolution.

Skills

Attention to detail

Self-starter

Communication

Organizational skills

Travel readiness

Education

Bachelors degree in business/finance/accounting

Tools

QuickBooks

Accounting software

Job description

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes.

Job Overview

We are seeking a detail-oriented and experienced Bookkeeper to manage day-to-day accounting operations and ensure accurate financial records. The ideal candidate should have strong experience with QuickBooks or other accounting platforms. Seeking a self-starter to support management with reliable financial and accounting deliverables. A successful candidate is expected to have a high degree of attention to detail, initiative to execute assignments, and a team player. Travel across the U.S. will be required 60% of the time.

Key Responsibilities

• Bookkeeping: Maintain accurate and up-to-date financial records.
• Maintain or assist in maintaining general ledgers and reconciling ledger accounts regularly.
• Integrate accounting processes and implement appropriate tagging of financial records across all portfolio companies
• Assist with month-end and year-end closing processes
• Generate financial statements (P&L, balance sheet, trial balance)
• Help in preparation of supporting documentation for external accountants or auditors
• Ensure proper record keeping, document retention and compliance with company policies and regulations
• Process invoices, purchase orders, and expense reports; liaise with AP and AR teams as needed in a timely manner.
• Integrate banking systems across all portfolio companies
• Manage any vendor relationships and resolve billing discrepancies.
• Manage payroll processing and related filings (as applicable)
• Act as a liaison between various internal teams to ensure smooth communication and issue resolution

Qualifications

• College degree in business, finance, accounting, or related field.
• Having a minimum of 5-7 years of experience in bookkeeping, finance and accounting.
• Excellent communication skills, written and verbal, in English are mandatory for this role.
• Excellent organizational skills, self-starter, ability to identify efficiencies and recommend efficiencies, and operational thinking are critical to the role.
• Ability to drive results in a fast-paced environment
• Valid driver's license
• Willing and able to travel across the U.S. (required).

Medical & prescription coverage, Dental, Vision, Life & AD&D Insurance, Disability coverage, HSA/FSA options, PTO based on tenure, Paid Holidays, Employee Assistance Program, Caregiver Support & Employee Discounts.

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made by a member of our hiring team.

We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.