Accounts Payable

ZenaTech Inc.; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

ZenaTech Inc. is seeking a detail-oriented Accounts Payable specialist to join the Finance team in Chicago. You will process invoices, manage vendor payments, reconcile accounts, and support month-end close with accuracy and timeliness.

The role requires strong analytical skills, high attention to detail, and the ability to thrive in a fast-paced environment. Occasional overtime may be required as part of month-end and quarterly activities.

Qualifications

• Strong analytical skills and attention to detail are required.
• Experience with high-volume invoice processing is a plus.
• Proficiency in Excel and ERP systems is expected.

Responsibilities

• Review, verify, and process vendor invoices accurately and timely.
• Match invoices with purchase orders and receiving documentation.
• Prepare and process weekly and monthly payment runs.
• Maintain vendor records and ensure accurate account information.
• Reconcile vendor statements and resolve discrepancies promptly.
• Respond to vendor inquiries regarding payments and account status.
• Assist with SEC filings and month-end/year-end closing activities.
• Prepare reports and maintain accounts payable files and documentation.
• Support audits by providing required documents and information.

Skills

Analytical skills

Attention to detail

Communication

Teamwork

Education

Associate's or Bachelor's degree in Accounting or Finance

Tools

Microsoft Excel

ERP accounting systems

Job description

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes.

Job Overview:

We are seeking a detail-oriented and organized Accounts Payableto join our Finance team. The successful candidate will be responsible for processing invoices, managing vendor payments, reconciling accounts, and ensuring the timely and accurate execution of all accounts payable functions. This role requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment. Occasional overtime may be required.

Key Responsibilities

• Review, verify, and process vendor invoices accurately and timely.
• Match invoices with purchase orders and receiving documentation.
• Prepare and process weekly and monthly payment runs.
• Maintain vendor records and ensure accurate account information.
• Reconcile vendor statements and resolve discrepancies promptly.
• Respond to vendor inquiries regarding payments and account status.
• Monitor accounts to ensure payments are made according to company policies and payment terms.
• Assist with SEC quarterly filings and month-end and year-end closing activities.
• Prepare reports and maintain accounts payable files and documentation.
Support audits by providing required documentation and information.
• Collaborate with internal departments to resolve invoice and payment issues.
• Ensure compliance with company policies, accounting standards, and applicable regulations.

Qualifications

• Associate’s degree or Bachelor's degree in Accounting or Finance.
• Minimum 2 years of accounts payable or accounting experience.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience working with ERP or accounting systems.
• Experience in a high-volume invoice processing environment is an asset
• Strong communication and problem-solving abilities.
• Excellent attention to detail, organizational skills, accuracy, analytical skills, and numerical aptitude.
• Customer service mindset and ability to work independently and in a team.
• Ability to manage multiple priorities and meet deadlines.
• Working toward or completion of an accounting designation (CPA, CGA, CMA, or equivalent) (preferred)

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made by a member of our hiring team.

"We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status."