Administrative Assistant

ZenaTech Inc.; Spokane (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

ZenaTech Inc. in Spokane, WA is seeking an enthusiastic Administrative Assistant to join our office operations. This role focuses on administrative and logistical tasks to support daily activities.

You will coordinate purchasing, shipping, data entry, and front desk duties, working with Teams Calendar and project tools to keep the office organized and efficient.

Qualifications

• Recent graduate (or up to 2 years) in Business/Office Administration or related field is a plus.
• Ability to work independently and in a team.
• Strong work ethic and eagerness to learn.
• Reception or front desk exposure (Asset).
• Inventory or office coordination experience.
• Familiarity with tools like Teams Calendar, Asana, or Monday.com (Asset).

Responsibilities

• Assist in purchasing office supplies and requested items.
• Track deliveries and follow up with vendors.
• Support invoice processing and maintain purchase records.
• Track shipments and assist with delivery coordination.
• Help set up workstations for employees.
• Maintain inventory of office and IT supplies.
• Escalate technical issues when needed.
• Maintain seating plans and office records.
• Support directory updates.
• Assist with access cards and building coordination.
• Manage meeting room bookings and calendars.
• Greet visitors and provide front desk support
• Assist in coordinating vendors and office upkeep.
• Perform data entry, filing, and document organization
• Proofread documents and communications
• Use Microsoft Office and Google Workspace

Skills

Teamwork

Communication

Independent work

Eagerness to learn

Reception exposure

Education

Business/Office Administration degree or related field

Tools

Teams Calendar

Asana

Monday.com

Google Workspace

Job description

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes. ZenaTech serves over 100 enterprise software customers in law enforcement, government, and industrial sectors, with drones used in agriculture, defense, and logistics industries. The company has offices in North America, Europe, and the UAE.

This position is in office 5 days a week in our office located in Spokane, WA.

Position Summary:

We are seeking an enthusiastic and organized Administrative Assistant to join our Spokane office. This opportunity is ideal for a recent graduate beginning their career in business administration or office operations. This role is strictly focused on administrative and office support functions. You will support daily office operations through coordination, logistics, and general administrative tasks.

Key Responsibilities:

Purchasing & Office Support

• Assist in ordering office supplies and requested items
• Track deliveries and follow up with vendors
• Support invoice processing and maintain purchase records

Shipping & Coordination

• Track shipments and assist with delivery coordination
• Help set up workstations for employees
• Maintain inventory of office and IT supplies
• Escalate technical issues when needed

Office Operations

• Maintain seating plans and office records
• Support directory updates
• Assist with access cards and building coordination
• Manage meeting room bookings and calendars
• Greet visitors and provide front desk support
• Assist in coordinating vendors and office upkeep

General Administrative Duties

• Perform data entry, filing, and document organization
• Proofread documents and communications
• Use Microsoft Office and Google Workspace

Qualifications:

• Recent graduate (or up to 2 years experience) in Business/Office Administration or related field is a plus
• Ability to work independently and in a team
• Strong work ethic and eagerness to learn
• Reception or front desk exposure (Asset)
• Inventory or office coordination experience
• Familiarity with tools like Teams Calendar, Asana, or Monday.com (Asset)