Bookkeeper

Air Control Concepts; Chesterfield (MO); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with company match

Paid time off

Professional development

Employee assistance program

Job summary

Air Control Concepts, in conjunction with Midwest Machinery, seeks a qualified Full-Charge Bookkeeper to oversee accounting and administrative functions for several family-owned real estate and investment entities. This role blends traditional bookkeeping with light family-office duties, including bill payments, payroll coordination, and financial reporting.

Located in Chesterfield, MO, this is a non-exempt, 32–40 hour/week position.

Qualifications

• 5+ years bookkeeping experience
• QuickBooks Online proficiency
• Strong Excel skills
• Experience with multi-entity accounting
• High level of discretion and confidentiality
• Strong organizational skills

Responsibilities

• Maintain QuickBooks for all entities
• Record and reconcile transactions
• Monthly bank reconciliations
• Credit card reconciliations and journal entries
• Financial statement preparation and monthly close
• Payroll coordination and vendor management
• Rental property accounting and reporting
• Family office document management and support

Skills

Bookkeeping experience

QuickBooks Online

Excel skills

Multi-entity accounting

Discretion & confidentiality

Organizational skills

Education

Accounting degree

Job description

Job Title: Full-Charge Bookkeeper / Family Office Coordinator
Operating Company: Midwest Machinery
Job Location: Chesterfield, MO
FLSA Status: Non-Exempt (32-40 hours/week)
Pay Range: $35-45/hour

About

Midwest Machinery – A member of the AIR Control Concepts family.

We strive to be our customers’ most trusted and valued partner in their pursuit of designing and constructing better buildings and mechanical systems. By consistently delivering The Midwest Experience, our customers will be more successful, buildings will be more efficient, and we will be able to reward our team and give back to the community.

Overview

For 100 years, Midwest Machinery has defined what it means to lead. From pioneering the nation’s first cooling tower sales to revolutionizing hydronic and energy-efficient systems, we’ve built a legacy on innovation, integrity, and partnerships that last.

Job Description

We are seeking an experienced Full-Charge Bookkeeper to oversee the accounting and administrative functions for several family-owned real estate and investment entities. This role combines traditional bookkeeping responsibilities with light family-office functions, including bill payment, financial reporting, rental property accounting, cash management, payroll coordination, and vendor management. The ideal candidate is highly organized, trustworthy, detail-oriented, and comfortable working independently across multiple entities.

Essential Duties and Responsibilities

Accounting & Bookkeeping

• Maintain QuickBooks for all entities
• Record and reconcile transactions
• Monthly bank reconciliations
• Credit card reconciliations
• Journal entries
• Financial statement preparation
• Monthly close process

Accounts Payable

• Receive and process invoices
• Manage approval workflow
• Schedule payments
• Track recurring obligations
• Maintain vendor records

Accounts Receivable

• Generate invoices
• Monitor collections
• Follow up on past-due accounts
• Deposit tracking

Payroll

• Coordinate payroll processing
• Union reporting requirements
• Certified payroll support (when required)
• Employee onboarding paperwork
• Annual 1099 preparation

Real Estate Accounting

• Tenant billing
• Lease administration
• CAM and expense tracking
• Rental property reporting
• Property tax monitoring
• Insurance tracking

Family Office Support

• Personal bill pay
• Insurance renewals
• Vehicle registration tracking
• Property tax administration
• Document management
• Annual CPA support

Financial Reporting

• Prepare monthly reporting package including:
• Balance Sheet
• Income Statement
• Cash Flow Summary
• Entity-level reporting
• Budget vs. Actual
• Cash position summary

Experience and Requirements

Required

• 5+ years bookkeeping/accounting experience
• QuickBooks Online proficiency
• Strong Excel skills
• Experience with multi-entity accounting
• High level of discretion and confidentiality
• Strong organizational skills

Preferred

• Associate's or Bachelor's degree in Accounting
• Construction accounting experience
• Job costing experience
• Union payroll experience
• Real estate accounting experience
• Family office experience

Benefits

• Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.
• Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.
• Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
• Professional Development – Ongoing training opportunities and support for continuing education.

The Companyprovidesequal employmentopportunityin accordance withapplicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Companycomplies withdisability laws and provides reasonableaccommodationstoqualified individuals.