Bookeeper

ADP, Inc.; Rockville (MD); On-site; USD 55,000 - 67,000; Full time

Job summary

ASHG in Rockville, MD seeks a full-time Bookkeeper to manage day-to-day accounting tasks, including journals, AR/AP, and financial reporting. You will be the primary contact for invoicing, bill payments, and receipts, ensuring accuracy and timely reconciliation.

The role requires at least 5 years of accounting experience (nonprofit preferred), a Bachelor’s in finance/accounting, and strong Excel/Microsoft 365 skills. This is a 37.5-hour week on-site position with occasional events and travel.

Qualifications

• Bachelor’s degree in finance, accounting, or relevant field preferred.
• 5 years accounting experience, nonprofit experience preferred.
• Proficiency with Microsoft 365 apps including Excel.
• Solid knowledge of accounting principles, standards, and regulations.
• Hands-on experience with financial management software.
• Strong data management and analysis skills.
• Excellent communication and teamwork abilities.
• Integrity and alignment with ASHG’s mission.

Responsibilities

• Maintain general ledger and post routine accounting transactions.
• Process accounts payable with accuracy and timeliness.
• Support accounts receivable activities and invoicing.
• Reconcile bank and credit card statements; ensure proper documentation.
• Maintain organized accounting records for audits.
• Assist monthly close with schedules and variance analysis.
• Review expense reports and card transactions for policy compliance.
• Record deposits and cash receipts in the system.
• Maintain vendor records and W-9s for reporting.
• Assist with 1099 reporting and tax filings as needed.
• Respond to inquiries regarding invoices, payments, and balances.
• Suggest process improvements to streamline data entry.
• Process refunds with required approvals and documentation.
• Track insurance applications and quarterly payments.
• Perform other duties as assigned.

Skills

Microsoft 365

Excel proficiency

Accounting principles

Data management

Data analysis

Time management

Attention to detail

Team collaboration

Communication skills

Integrity and credibility

Education

Bachelor’s degree in finance, accounting, or relevant field

Tools

Sage Intacct

BILL

Concur

Salesforce

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Bookeeper

Professional Rockville, MD, US

3 days ago Requisition ID: 1015

Salary Range: $55,000.00 To $67,000.00 Annually

Position Overview Reporting to the Director of Finance, the Bookkeeper is responsible for managing the day-to-day finance and accounting operations, including entering journals, managing accounts receivable and payable, using financial technology systems, and other select finance-related administration. The Bookkeeper ensures timely reconciliation and reporting of all financial statements and maintain fiscal records. The Bookkeeper serves as the primary contact for internal staff on invoicing, bill payments, and cash receipts and revenue.

Major Duties & Responsibilities

• Maintaining accurate general ledger records by posting deposits, invoices, payments, payroll entries, and other routine accounting transactions in a timely manner.
• Preparing and processing accounts payable transactions, including reviewing invoices for accuracy, obtaining approvals, coding expenses, and scheduling payments.
• Supporting accounts receivable activities by preparing customer invoices, recording receipts, monitoring outstanding balances, and following up on past-due items as needed.
• Reconciling bank accounts, credit card statements, payment platforms, and vendor statements to ensure transactions are complete, accurate, and properly documented.
• Maintaining organized electronic and paper accounting records, including invoices, receipts, approvals, contracts, and reconciliation support for audit and compliance purposes.
• Assisting with monthly close by preparing supporting schedules, researching variances, and providing documentation requested by the Director of Finance.
• Reviewing employee expense reports and credit card transactions for appropriate documentation, approvals, coding, and policy compliance.
• Preparing deposits and recording cash, check, ACH, wire, and credit card receipts accurately in the accounting system.
• Maintaining vendor records, W-9 forms, payment information, and related documentation to support accurate reporting and annual filing requirements.
• Assisting with preparation of 1099 reporting, sales tax filings, business registrations, and other routine compliance-related finance tasks as needed.
• Responding to internal and external inquiries related to invoices, payments, receipts, account balances, and supporting documentation in a timely and professional manner.
• Supporting ongoing process improvements by identifying recurring data entry issues, documentation gaps, or workflow inefficiencies and communicating them to the Director of Finance.
• Processing refunds accurately and timely by verifying supporting documentation, obtaining required approvals, recording refund transactions, and communicating status updates to internal staff or external parties as appropriate.
• Tracking Insurance applications, reporting,surveys and quarterly payments.
• Other duties as assigned to meet organizational requirements.

Qualifications

Education and Training

• Bachelor’s degree in finance, accounting, or relevant field preferred.

Experience

• 5 years accounting, preferably in a nonprofit organization or association.

Skills and Knowledge

• Proficiency in Microsoft 365 applications (i.e., Outlook, Word, Excel, etc.) with expertise in Excel required.
• Sound knowledge of accounting principles, standards, and regulations.
• Proficiency and hands-on experience with financial management software (e.g., Sage Intacct, BILL, Concur, Salesforce) required.
• Superior data management and data analysis skills.
• Strong time management and organizational skills.
• Detail-oriented with a passion for accuracy.
• Excellent interpersonal skills, with experience collaborating in a multidisciplinary, diverse, and dynamic team.
• Excellent verbal and written communication skills, including ability to explain financial terms in simple language.
• Personal qualities of integrity, credibility, and a commitment to ASHG’s mission.

Working Conditions

• 37.5 hours/week, full-timenon-exempt.
• Occasional evening or weekend meetings or events, and travel 1-2x/year, which may include the ASHG Annual Meeting each fall.

Physical requirements

This position requires sitting (90%), standing (5%), and walking (5%). It requires computer work involving extensive use of keyboard, mouse, and monitor; and occasionally requires lifting materials of ~20 lbs.