BOB- Procurement Analyst I

Cityofnewyork; New York (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Premium-free health insurance

Public sector pension plan

Commuter benefits

Work From Home policy (up to two days)

Job summary

The New York City Department of Transportation, Division of Bridges, seeks a Procurement Analyst I to support the procurement lifecycle, ESA Task Orders, CMA processing, and PQL applications. You will work closely with ACCO and use PASSPort and Excel to verify cost proposals and funding before solicitations.

At City of New York, you’ll contribute to major bridge projects, maintain procurement documentation, and participate in post-award activities while adhering to agency policies and procedures.

Qualifications

• Experience with procurement and ESA task orders.
• Ability to review CMA paperwork for completeness and accuracy.
• Familiarity with agency policies and procedures.

Responsibilities

• Utilize PASSPort and other systems to process RFx documents and manage projects.
• Prepare RFxs by configuring questionnaires and item grids.
• Review RFxs prepared by others for completeness and correctness.

Skills

Procurement experience

PASSPort familiarity

Excel proficiency

Contract review

Education

Bachelor's degree

Associate degree or 60 credits

Tools

PASSPort

SharePoint

Contract management systems

Job description

Civil Service Title- Procurement Analyst I

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City.

The New York City ("NYC" or the "City") Department of Transportation Division of Bridges (the "Division") seeks to hire a procurement professional to assist in the Division's procurement, review Engineering Service Agreement ("ESA") Task Orders, process Contract Management Actions ("CMA"), and assist in the applications for the Division's Pre-Qualification Lists ("PQL"). The unit's duties require extensive and rigorous work with internal divisions of the Department of Transportation especially the Agency Chief Contracting Office (ACCO). The individual will also be responsible for but not limited to the following:

• Utilize primarily the competitive sealed proposal procurement method, but occasionally other procurement methods including but not limited to competitive sealed bids, sole source, and negotiated acquisition procurement methods;
• Shepard procurements from procurement initiation to registration with the NYC Office of the Comptroller;
• Utilize the NYC's Procurement and Sourcing Solutions Portal ("PASSPort"), and other systems for review approval and processing of internal RFx documents and manage specials projects as needed;
• Prepare RFx's on PASSPort by configuring Questionnaires and Item Grids;
• Review RFx's prepared by other staff to verify all documentation is uploaded and configuration is correct;
• Receive and review for completeness CMAs such as but not limited to No Cost Fund Transfers and Adding Sub-Consultants;
• Review and process paperwork required for CMAs;
• Perform detailed administrative review, processing, coordination, and scheduling of Professional ESA Task Orders and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures;
• Review Task Order initial scopes to make sure they are within the scope of the Master Agreement;
• Use Excel to verify the accuracy of Task Order cost proposals by reviewing the rates against the certified payrolls and staffing rosters;
• Assist in the compiling of procurement documents with project teams to be forwarded to the ACCO's Office for solicitations;
• Work with Financial teams to verify funding prior to procurements for both Capital and Expense funded contracts;
• Update and monitor procurement and CMA tracking reports utilizing Microsoft Excel;
• Receive notification from ACCO to assign project managers to evaluate PQL applications through SharePoint; review the evaluation sheets for accuracy and completeness;
• Complete Performance Evaluations in PASSPort by distributing the downloaded Excel workbooks to project managers, uploading responses, confirming the resulting score, and collect/upload approved memo from the Unit;
• Perform other related duties.

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

8:00AM - 4:00PM/Monday - Friday

Benefits

City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

PROCUREMENT ANALYST - 12158

1. A baccalaureate degree from an accredited college or university; or

2. An associate degree or completion of 60 semester credits from an accredited college or university, and