BOB-Contract Administrator

Cityofnewyork; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

City of New York is seeking a Procurement Analyst-3 to support the Bureau of Finance and Performance Management within the DOT Division of Bridges. The role involves procurement, budget analysis, contract management, and coordination across PASSPort, FMS, and SharePoint platforms, contributing to capital and operating program efficiency.

The position focuses on financial controls, grant codes, and procurement documentation, with a typical on-site schedule at 55 Water St, Manhattan.

Qualifications

• A baccalaureate degree from an accredited college or university.
• An associate degree or completion of 60 semester credits and 12 months of procurement experience.
• A four-year high school diploma or equivalent and two years of relevant procurement experience.

Responsibilities

• Use FMS to check balances, encumbrances, and budget structures.
• Assist with New Need Forms to the DOT Budget Office.
• Confirm grant budget codes match liquidations and identify discrepancies.
• Perform FCCR and POCR in PASSPort to prepare contracts for invoicing and start POs for each FY.
• Research procurement documents using PASSPort and the Division's SharePoint.
• Assist in compiling procurement documents from requisition to registration.
• Communicate project history and current status using Word and Excel.
• Distribute railroad force account invoices and track liquidations outside PASSPort.
• Perform other related duties.

Skills

Financial analysis

Procurement processes

Contract management

PASSPort navigation

Excel and Word

SharePoint

Education

Baccalaureate degree

Associate degree + 1 year procurement

High school diploma + 2 years procurement experience

Tools

PASSPort

FMS

SharePoint

Excel

Word

Job description

Civil Service Title - Procurement Analyst 3

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The New York City ("NYC" or the "City") Department of Transportation's ("DOT") Division of Bridges (the "Division") oversees all aspects of the design, construction, rehabilitation and reconstruction, maintenance, operation, and administration over 800 bridges, 4 vehicular tunnels, 637 retaining walls, and 54 culverts. As an integral part of NYC DOT, the Division has a two-fold mission: to maintain an optimal transportation network by ensuring smooth mobility on the City's bridges and to ensure the safety of the public.

This position will function within The Bureau of Finance and Performance Management (the "Bureau"). The Bureau drives the financial, operational, and performance oversight that enables the Division to deliver its capital and operating programs. It manages the Division's $200 Million operating budget and $13 Billion Capital Budget, completes the Division's Capital Plans, oversees all procurements, ensures compliance with directives and policies, advances efficiency initiatives, directs project delivery, issues overweight truck permits, and serves as a key liaison to ensure accountability and transparency.

The Bureau is seeking to hire an individual to assist its Confidential Strategy Planner across many different fields such as but not limited to procurement, budget, grants, operations, etc. in a myriad of tasks that include but are not limited to NewNeeds, special procurements utilizing different procurement methods, budget analysis, contracts, project management, railroad force accounts, etc.

Job responsibilities include but are not limited to the following:

• Using the City's Financial Management System ("FMS") to check balances, encumbrances, budget structures, etc.
• Assist Units with completing New Need Forms to be submitted to the DOT Budget Office
• Confirm grant budget codes match liquidations with claimed amounts and identify discrepancies
• Perform Financial Contract Change Requests ("FCCR") and Purchase Order Change Requests ("POCR") in the City's Procurement and Sourcing Solutions Portal ("PASSPort") to make contracts ready for vendor invoicing as well as ensure all POs of existing contracts are set up at the beginning of each Fiscal Year ("FY")
• Research contract as well as procurement documents utilizing PASSPort and the Division's SharePoint
• Assist in compiling documents for procurements from requisition to registration
• Utilize Microsoft Word and Microsoft Excel in clearly communicating history of events, current states of various projects, justifications, etc.
• Distribute railroad force account invoices and track the liquidations that are processed outside of PASSPort
• Perform other related duties.

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

8:00AM - 4:00PM/Monday - Friday

Other reasons you should work for us: Benefits:

City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

PROCUREMENT ANALYST - 12158

1. A baccalaureate degree from an accredited college or university; or
2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in \"2\" above; or
4. A combination of education and/or experience equivalent to \"1\",