BOB- Procurement Analyst I

Department of Transportation; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

The New York City Department of Transportation, Division of Bridges, is seeking a Procurement Analyst I to manage the full lifecycle of procurement tasks, review ESA task orders, CMAs, and assist with PQL processes under ACCO supervision. The role emphasizes accuracy in procurement documentation, analyst-level cost verification via Excel, and coordination with multiple internal teams.

Based in Manhattan at 55 Water St, the position offers a 35-hour work week with potential for some

Qualifications

• Bachelor's degree or higher required; alternative combinations accepted if they include 60+ college credits with 12 months procurement experience.
• Experience in procurement of goods, services, or construction is preferred; strong contract negotiation/management background is beneficial.
• Familiarity with government procurement rules, budgeting systems, and document management is desirable.

Responsibilities

• Utilize competitive procurement methods (sealed bids, proposals, sole source, or negotiated acquisitions).
• Review and process CMAs, ESA task orders, and PASSPort registrations.
• Prepare RFx documents, configure questionnaires, and verify documentation for completeness.
• Review Task Orders and ensure alignment with Master Agreements and funding.
• Update and monitor procurement tracking in Excel; coordinate with ACCO and project teams.

Skills

Government procurement knowledge

Contract coordination

Excel

SharePoint

Documentation management

Interpersonal skills

Education

Bachelor's degree

Associate degree + 12 months procurement experience

High school diploma + 2 years procurement experience

Tools

PASSPort

FMS3

SharePoint

Excel

Job description

Civil Service Title- Procurement Analyst I

* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City.

The New York City (“NYC” or the “City”) Department of Transportation Division of Bridges (the “Division”) seeks to hire a procurement professional to assist in the Division’s procurement, review Engineering Service Agreement (“ESA”) Task Orders, process Contract Management Actions (“CMA”), and assist in the applications for the Division’s Pre‑Qualification Lists (“PQL”). The unit’s duties require extensive and rigorous work with internal divisions of the Department of Transportation especially the Agency Chief Contracting Office (ACCO). The individual will also be responsible for but not limited to the following:

• Utilize primarily the competitive sealed proposal procurement method, but occasionally other procurement methods including but not limited to competitive sealed bids, sole source, and negotiated acquisition procurement methods;
• Shepard procurements from procurement initiation to registration with the NYC Office of the Comptroller;
• Utilize the NYC’s Procurement and Sourcing Solutions Portal (“PASSPort”), and other systems for review approval and processing of internal RFx documents and manage specials projects as needed;
• Prepare RFx’s on PASSPort by configuring Questionnaires and Item Grids;
• Review RFx’s prepared by other staff to verify all documentation is uploaded and configuration is correct;
• Receive and review for completeness CMAs such as but not limited to No Cost Fund Transfers and Adding Sub-Consultants;
• Review and process paperwork required for CMAs;
• Perform detailed administrative review, processing, coordination, and scheduling of Professional ESA Task Orders and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures;
• Review Task Order initial scopes to make sure they are within the scope of the Master Agreement;
• Use Excel to verify the accuracy of Task Order cost proposals by reviewing the rates against the certified payrolls and staffing rosters;
• Assist in the compiling of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations;
• Work with Financial teams to verify funding prior to procurements for both Capital and Expense funded contracts;
• Update and monitor procurement and CMA tracking reports utilizing Microsoft Excel;
• Receive notification from ACCO to assign project managers to evaluate PQL applications through SharePoint; review the evaluation sheets for accuracy and completeness;
• Complete Performance Evaluations in PASSPort by distributing the downloaded Excel workbooks to project managers, uploading responses, confirming the resulting score, and collect/upload approved memo from the Unit; and
• Perform other related duties.

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

8:00AM - 4:00PM/Monday - Friday

Other reasons you should work for us: Benefits:

City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college or university; or
• 2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• 3. A four‑year high school diploma or its educational equivalent and two years of satisfactory full‑time professional experience as described in "2" above; or
• 4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

Knowledge of government procurement and contracting regulations and statutesDemonstrated progressively responsible experience in coordinating and implementing complex contracts and procurement activities in a multifaceted governmental settingHands-on experience with procurement and budgeting systems/applications similar to the City’s FMS3 and Passport applicationsExposure to database/document management systemsProficiency in Microsoft Office Suite applications, especially Excel and SharePointExperience tracking and maintaining forward momentum of various projects across a large organization andExcellent oral and written communications capabilities are required as well as very good interpersonal and organizational skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.