BOB-Contract Administrator

New York City Department of Transportation; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Job summary

The New York City Department of Transportation is seeking a Procurement Analyst 2 to support the Bureau of Finance and Performance Management. You will assist with procurement, budgets, grants, and operations across multiple projects, using FMS and PASSPort to ensure accuracy and compliance.

Responsibilities include verifying budgets, processing change requests, and preparing procurement documents from requisition to registration.

Qualifications

• A bachelor's degree from an accredited college or university, or equivalent.
• An associate degree plus 12 months of full-time procurement/contract experience.
• A four-year high school diploma plus two years of relevant experience.
• A combination of education and experience as described, substitutes credits for experience.

Responsibilities

• Use FMS to check balances, encumbrances and budget structures.
• Assist with New Need Forms for the DOT Budget Office.
• Verify grant codes match liquidations and identify discrepancies.
• Process FCCR and POCR in PASSPort to prepare contracts for invoicing.
• Research procurement documents in PASSPort and SharePoint.
• Assist in compiling procurement documents from requisition to registration.
• Document project history and status using Word and Excel.
• Distribute railroad invoices and track liquidations outside PASSPort.
• Perform other related duties as needed.

Skills

Cross-functional

Communication

Organizational skills

Education

Baccalaureate degree

Associate degree + 60 credits

High school diploma + 2 yrs exp

Education/experience combo

Tools

PASSPort

FMS

Microsoft Excel

Microsoft Word

Job description

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

8:00AM - 4:00PM/Monday - Friday

Civil Service Title- Procurement Analyst 2

* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The New York City ("NYC" OR the "City") Department of Transportation's ("DOT") Division of Bridges (the "Division") oversees all aspects of the design, construction, rehabilitation and reconstruction, maintenance, operation, and administration over 800 bridges, 4 vehicular tunnels, 637 retaining walls, and 54 culverts. As an integral part of NYC DOT, the Division has a two-fold mission: to maintain an optimal transportation network by ensuring smooth mobility on the City's bridges and to ensure the safety of the public.

This position will function within The Bureau of Finance and Performance Management (the "Bureau"). The Bureau drives the financial, operational, and performance oversight that enables the Division to deliver its capital and operating programs. It manages the Division's $200 Million operating budget and $13 Billion Capital Budget, completes the Division's Capital Plans, oversees all procurements, ensures compliance with directives and policies, advances efficiency initiatives, directs project delivery, issues overweight truck permits, and serves as a key liaison to ensure accountability and transparency.

The Bureau is seeking to hire an individual to assist its Confidential Strategy Planner across many different fields such as but not limited to procurement, budget, grants, operations, etc. in a myriad of tasks that include but are not limited to New Needs, special procurements utilizing different procurement methods, budget analysis, contracts, project management, railroad force accounts, etc.

Job responsibilities include but are not limited to the following:

• Using the City's Financial Management System ("FMS") to check balances, encumbrances, budget structures, etc.;
• Assist Units with completing New Need Forms to be submitted to the DOT Budget Office;
• Confirm grant budget codes match liquidations with claimed amounts and identify discrepancies;
• Perform Financial Contract Change Requests ("FCCR") and Purchase Order Change Requests ("POCR") in the City's Procurement and Sourcing Solutions Portal ("PASSPort") to make contracts ready for vendor invoicing as well as ensure all POs of existing contracts are set up at the beginning of each Fiscal Year ("FY");
• Research contract as well as procurement documents utilizing PASSPort and the Division's SharePoint;
• Assist in compiling documents for procurements from requisition to registration;
• Utilize Microsoft Word and Microsoft Excel in clearly communicating history of events, current states of various projects, justifications, etc.;
• Distribute railroad force account invoices and track the liquidations that are processed outside of PASSPort;
• Perform other related duties.

Other reasons you should work for us

Benefits: City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college or university; or
• 2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• 3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• 4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

Ability to pivot seamlessly through different fields (e.g. procurement, budget, operations, etc.)
Excellent oral and written communication capabilities are required as well as very good interpersonal and organizational skills

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.