BOB-Contract Administrator

Department of Transportation; New York (NY); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Work From Home 2 days/wk

35-hour week

City health benefits

Job summary

The New York City Department of Transportation is hiring a Procurement Analyst 2 to support the Bureau of Finance and Performance Management. The role involves procurement processing, budget checks, and contract coordination within PASSPort and related systems.

Qualifications include a degree or equivalent, with procurement or contract experience. The position supports a 55-a program and offers a stable 35-hour work week with potential for some work-from-home days.

Qualifications

• Bachelor's degree or equivalent accredited education; or
• Associate degree with 12 months professional procurement/contract experience; or
• Four-year high school diploma with two years relevant experience; or
• Combination of education and experience substituting for the above.

Responsibilities

• Using the City’s Financial Management System to check balances and budgets.
• Assist in preparing New Need Forms for the DOT Budget Office.
• Verify grant codes and liquidations; identify discrepancies.
• Process FCCR/POCR in PASSPort to ready contracts and POs.
• Research procurement documents via PASSPort and SharePoint.
• Prepare procurement documentation from requisition to registration.

Skills

Cross-functional work

Oral & written comms

Interpersonal skills

Organizational skills

Education

Bachelor's degree

Associate degree + 12 months procurement

High school diploma + 2 years experience

Edu/experience combination

Job description

Civil Service Title- Procurement Analyst 2

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The New York City ("NYC" or the "City") Department of Transportation's ("DOT") Division of Bridges (the "Division") oversees all aspects of the design, construction, rehabilitation and reconstruction, maintenance, operation, and administration over 800 bridges, 4 vehicular tunnels, 637 retaining walls, and 54 culverts. As an integral part of NYC DOT, the Division has a two-fold mission: to maintain an optimal transportation network by ensuring smooth mobility on the City's bridges and to ensure the safety of the public. This position will function within The Bureau of Finance and Performance Management (the "Bureau"). The Bureau drives the financial, operational, and performance oversight that enables the Division to deliver its capital and operating programs. It manages the Division’s $200 Million operating budget and $13 Billion Capital Budget, completes the Division’s Capital Plans, oversees all procurements, ensures compliance with directives and policies, advances efficiency initiatives, directs project delivery, issues overweight truck permits, and serves as a key liaison to ensure accountability and transparency. The Bureau is seeking to hire an individual to assist its Confidential Strategy Planner across many different fields such as but not limited to procurement, budget, grants, operations, etc. in a myriad of tasks that include but are not limited to New Needs, special procurements utilizing different procurement methods, budget analysis, contracts, project management, railroad force accounts, etc.

Job responsibilities include but are not limited to the following:

• Using the City’s Financial Management System ("FMS") to check balances, encumbrances, budget structures, etc.;
• Assist Units with completing New Need Forms to be submitted to the DOT Budget Office;
• Confirm grant budget codes match liquidations with claimed amounts and identify discrepancies;
• Perform Financial Contract Change Requests ("FCCR") and Purchase Order Change Requests ("POCR") in the City’s Procurement and Sourcing Solutions Portal ("PASSPort") to make contracts ready for vendor invoicing as well as ensure all POs of existing contracts are set up at the beginning of each Fiscal Year ("FY");
• Research contract as well as procurement documents utilizing PASSPort and the Division’s SharePoint;
• Assist in compiling documents for procurements from requisition to registration;
• Utilize Microsoft Word and Microsoft Excel in clearly communicating history of events, current states of various projects, justifications, etc.;
• Distribute railroad force account invoices and track the liquidations that are processed outside of PASSPort;
• Perform other related duties.

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

8:00AM - 4:00PM/Monday - Friday

Other reasons you should work for us: Benefits: City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college or university; or
• 2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• 3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• 4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

Ability to pivot seamlessly through different fields (e.g. procurement, budget, operations, etc.)Excellent oral and written communication capabilities are required as well as very good interpersonal and organizational skills

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.