BOB- Procurement Analyst II

Department of Transportation; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

The New York City Department of Transportation, Division of Bridges, seeks a Procurement Analyst 2 to support procurement activities, review ESA task orders, and assist in CMA processes. The role requires rigorous attention to detail and familiarity with PASSPort and related systems.

Candidates should have a relevant degree or equivalent experience in procurement and contract management. Residency requirements apply, with equal opportunity employment considerations for a diverse workforce.

Qualifications

• Knowledge of government procurement regulations and contracting laws.
• Experience coordinating complex contracts and procurement activities in a multifaceted governmental setting.
• Hands-on experience with procurement and budgeting systems.

Responsibilities

• Utilize competitive procurement methods and ensure proper documentation.
• Process ESA Task Orders and CMA paperwork with accuracy.
• Review RFx documents for completeness and correct configuration.
• Verify task order costs against payrolls and staffing rosters in Excel.
• Coordinate with project teams and ACCO for solicitations.
• Manage PASSPort entries and update procurement tracking reports.
• Support assignment of project managers and evidence collection.

Skills

Procurement knowledge

PASSPort experience

Excel

Contract management

Documentation control

Education

Bachelor's degree

Associate degree + 12 months procurement experience

HS diploma + 2 years procurement experience

Tools

PASSPort

FMS3

SharePoint

Excel

Job description

Civil Service Title- Procurement Analyst 2

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City.

The New York City ("NYC" or the "City") Department of Transportation Division of Bridges (the "Division") seeks to hire a procurement professional to assist in the Division's procurement, review Engineering Service Agreement ("ESA") Task Orders, process Contract Management Actions ("CMA"), and assist in the applications for the Division's Pre-Qualification Lists ("PQL"). The unit's duties require extensive and rigorous work with internal divisions of the Department of Transportation especially the Agency Chief Contracting Office (ACCO). The individual will also be responsible for but not limited to the following:

• Utilize primarily the competitive sealed proposal procurement method, but occasionally other procurement methods including but not limited to competitive sealed bids, sole source, and negotiated acquisition procurement methods;
• Shepard procurements from procurement initiation to registration with the NYC Office of the Comptroller;
• Utilize the NYC's Procurement and Sourcing Solutions Portal ("PASSPort"), and other systems for review approval and processing of internal RFx documents and manage specials projects as needed;
• Prepare RFx's on PASSPort by configuring Questionnaires and Item Grids;
• Review RFx's prepared by other staff to verify all documentation is uploaded and configuration is correct;
• Receive and review for completeness CMAs such as but not limited to No Cost Fund Transfers and Adding Sub-Consultants;
• Review and process paperwork required for CMAs;
• Perform detailed administrative review, processing, coordination, and scheduling of Professional ESA Task Orders and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures;
• Review Task Order initial scopes to make sure they are within the scope of the Master Agreement;
• Use Excel to verify the accuracy of Task Order cost proposals by reviewing the rates against the certified payrolls and staffing rosters;
• Assist in the compiling of procurement documents with project teams to be forwarded to the ACCO's Office for solicitations;
• Work with Financial teams to verify funding prior to procurements for both Capital and Expense funded contracts;
• Update and monitor procurement and CMA tracking reports utilizing Microsoft Excel;
• Receive notification from ACCO to assign project managers to evaluate PQL applications through SharePoint; review the evaluation sheets for accuracy and completeness;
• Complete Performance Evaluations in PASSPort by distributing the downloaded Excel workbooks to project managers, uploading responses, confirming the resulting score, and collect/upload approved memo from the Unit; and
• Perform other related duties.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• A baccalaureate degree from an accredited college or university; or
• An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

Knowledge of government procurement and contracting regulations and statutesDemonstrated progressively responsible experience in coordinating and implementing complex contracts and procurement activities in a multifaceted governmental settingHands‑on experience with procurement and budgeting systems/applications similar to the City’s FMS3 and Passport applicationsExposure to database/document management systemsProficiency in Microsoft Office Suite applications, especially Excel and SharePointExperience tracking and maintaining forward momentum of various projects across a large organization andExcellent oral and written communications capabilities are required as well as very good interpersonal and organizational skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.