Board Operations & Governance Coordinator

Oakland-Housing-Authority; Oakland (CA); On-site; USD 116,000 - 135,000; Full time

Job summary

Oakland Housing Authority seeks a skilled Clerk of the Board to manage executive office operations and support the Board. You will supervise staff, oversee agendas, maintain records, and coordinate meetings with city officials and the public.

The role requires strong governance knowledge and excellent communication. Qualified candidates have a bachelor’s degree in business or public administration and at least five years of executive administrative experience.

Qualifications

• Bachelor’s degree in business or public administration, communications, or a related field.
• Five (5) years of increasingly responsible executive-level administrative or secretarial experience.
• Two (2) years of experience in supervisory or lead role.
• Experience in dealing with elected officials is highly desirable.
• Certified Municipal Clerk designation preferred.
• Possession of a valid California driver’s license and insurable driving record.
• Bilingual in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.

Responsibilities

• Facilitate and manage day-to-day administrative affairs for the Executive Office and support the Board.
• Lead, supervise, and review performance of subordinate staff and ensure high-quality service.
• Plan, set goals, and drive timely outcomes for the department.
• Develop and revise Executive Office policies, procedures, and standards.
• Manage budget preparations and look for cost savings and efficiency gains.
• Prepare, negotiate, and review contracts for equipment, supplies, and services.
• Coordinate board meeting agendas and packets and attest to minutes as needed.
• Interact with government officials, residents, and vendors professionally.

Skills

Interpersonal skills

Written communication

Analytical ability

Independent work

Education

Bachelor’s degree in business or public administration, communications, or a related field

Tools

Microsoft Office Suite

Granicus

Visio

DocuSign

Zoom

Job description

Oakland Housing Authority seeks a skilled Clerk of the Board to manage executive office operations and support the Board. You will supervise staff, oversee agendas, maintain records, and coordinate meetings with city officials and the public.

The role requires strong governance knowledge and excellent communication. Qualified candidates have a bachelor’s degree in business or public administration and at least five years of executive administrative experience.