Board of Supervisors Senior Aide

Pima County; Tucson (AZ); On-site; USD 66,000 - 72,000; Full time

Job summary

Pima County seeks a District 3 Senior Aide to support the Supervisor in addressing constituent concerns and advancing policy priorities. You will prepare materials for Board meetings, coordinate outreach, and build relationships across County departments and community leaders.

The role emphasizes clear communication, collaboration, and proactive issue resolution, with a focus on equity and community engagement within District 3. Requires strong writing and organizational skills.

Qualifications

• Bachelor’s degree in business administration, public administration or related field AND two years of professional administrative experience.
• Relevant education and/or experience may be substituted.

Responsibilities

• Researches issues for the Board member and provides background materials.
• Tracks local and state legislative developments, including bills.
• Prepares reports, speeches, and presentations for Board meetings and hearings.
• Serves as a primary point of contact for constituents, responding to inquiries.
• Assists with resolving constituent issues by coordinating with County departments and stakeholders.
• Maintains accurate records of constituent interactions with timely follow-up.
• Organizes events, town halls, and community outreach to facilitate communication.
• Drafts correspondence and maintains records related to Board actions and concerns.
• Maintains security and confidentiality of information.
• Prepares and monitors the budget and expenditures for the office.

Skills

Policy research

Communication skills

Time management

Team collaboration

Confidential information handling

Organizational skills

Bilingual English/Spanish

Education

Bachelor’s degree in business administration, public administration or related field

Two years of professional administrative experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

OneNote

Job description

Job Type: Unclassified

Job Classification: 1978 - Board of Supervisors Senior Aide

Salary Grade: 13

Pay Range: $66,000 to $72,000, depending on experience

Applications reviewed upon receipt.

Job Description Summary

Department - Board of Supervisors

Job Description

OPEN UNTIL FILLED

Job Type: Unclassified

Job Classification: 1978 - Board of Supervisors Senior Aide

Salary Grade: 13

Pay Range: $66,000 to $72,000, depending on experience

Make an impact in Pima County District 3! Pima County is seeking a thoughtful, collaborative, and highly skilled professional to support the District 3 Supervisor in addressing constituent concerns, researching and advancing policy priorities, and connecting with communities throughout the district. This position plays a key role in preparing for Board of Supervisors meetings, developing clear and effective communications, coordinating community outreach, and building strong relationships with County departments, community organizations, and government and community leaders. The successful candidate will serve as a representative of District 3 at meetings, events, boards, and committees while helping ensure the Supervisor’s priorities are effectively communicated and supported.

Preferred candidates will have at least five years of policy-related experience be it in government, nonprofit organizations, or other institutions, at the local, state, or federal level. Candidates should also be able to demonstrate experience and commitment to building community leadership and capacity to influence decision makers and advocate for community needs.

Desired Skills

• An aptitude for quick and forward-thinking, seeking opportunities and identifying solutions.
• Excellent written and verbal communication skills, including the ability to make complexity simple and clear.
• Excellent time management skills, attention to detail, and the ability to delegate, prioritize, and effectively support multiple tasks in a fast-paced work environment.
• Ability to work under self-initiative and as part of a team.
• A proven ability to gracefully and productively manage conflict and confidential information with discretion.
• Expert-level organizational skills, including fluency or aptitude for mastering collaborative tools including Microsoft Word/Excel/PowerPoint/One Note, and others.
• Preferred - Bilingual English and Spanish language skills.
• Demonstrated awareness of how one's life experiences influence one's personal attitudes, biases, and assumptions.
• Demonstrated commitment to continual learning and ability to deliver culturally responsive services successfully.
• Commitment to equity and inclusion as organizational practice and culture.
• Understands how issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.

This is an appointed, unclassified position exempt from the Pima County Merit System Rules.

Resumes are highly encouraged when applying for this role.

Essential Functions

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Researches issues of interest to the Board member, including local, state, and federal legislation, and provide background materials;
• Tracks and provides updates on relevant local and state legislative developments, including bills that may affect Pima County;
• Prepares and reviews reports, speeches, presentations, and other documents for Board meetings, public hearings, and constituent communications;
• Serves as a primary point of contact for constituents, responding to inquiries, concerns, and requests for assistance;
• Assists with resolving constituent issues by coordinating with County departments, and other stakeholders;
• Maintains accurate records of constituent interactions, ensuring follow-up and closure of issues in a timely manner;
• Assists in organizing events, town halls, and community outreach efforts to facilitate communication between the Supervisor and constituents.
• Provides general administrative support, including drafting correspondence, filing, and maintaining records related to Board actions and constituent concerns;
• Maintains appropriate security and confidentiality of information created or encountered in the performance of assigned duties;
• Prepares and monitors the budget and expenditures for the office, ensuring compliance with County policies.

Minimum Qualifications

Bachelor’s degree from an accredited college or university with a major in business administration, public administration or related field AND two years of professional administrative experience.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Applicants must be located in Pima County and legally authorized to work in the United States. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

Physical/Sensory Requirements

Physical and sensory abilities will be determined by position.

Working Conditions

This job operates in a professional office environment, and routinely uses office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. This position also requires frequent travel throughout the district, which is over 7,000 square miles in area. This position frequently communicates with elected officials, county staff, and constituents and must be able to exchange accurate and timely information.

EEO Information

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.