Board Liaison & Senior Executive Assistant (Remote/Austin)

Commerce.com US, Inc.; Austin (TX); Remote; USD 93,000 - 110,000; Full time

Benefits offered by this job

Coworking space access

Optional collaborative workspaces

Remote-first company

Job summary

Commerce.com US, Inc. seeks a Senior Executive Assistant, Board Liaison to serve as a trusted partner to assigned executives and the Board. This role demands supreme calendar management, discretion, and proactive communication across time zones.

Hybrid remote-friendly, with Austin onsite once weekly if based there; occasional travel may be required. You’ll coordinate meetings, prepare materials, and safeguard confidential information while supporting governance needs.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 7+ years of experience supporting C-level or senior executives, preferably in a technology environment.
• Experience supporting a board of directors or in a governance setting is a plus.
• Advanced calendar management across multiple time zones and competing priorities.
• Exceptional organizational and time‑management skills, with meticulous attention to detail and accuracy in everything produced for executives and the Board, across multiple complex priorities.
• Sound independent judgment and proven discretion with highly confidential and sensitive information.
• Executive communication skills with strong presence and confidence.
• Strong interpersonal skills and the ability to build trust at all levels.
• Proactive problem‑solving, decision‑making and follow‑through.
• High emotional intelligence and composure under pressure.
• Ability to work independently or on a global team across time zones.
• Adaptable to shifting priorities.
• Curiosity about AI productivity tools (e.g., Claude).
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Slides, Sheets, Meet).
• Preferred: Slack, Navan, Zoom, Microsoft Office (Outlook, Word, Excel, PowerPoint), DocuSign, and Adobe Acrobat.

Responsibilities

• Coordinates board meeting scheduling, agenda preparation, and materials distribution.
• Assists with scheduling and logistics for ad hoc committee meetings and investor relations activities.
• Processes board member expense reports with Accounts Payable reconciliation.
• Supports expense reporting for assigned executives.
• Maintains confidentiality and discretion in board matters.
• Manages complex calendars across multiple time zones and lines of business.
• Gatekeeps access to executive time and office with professionalism.
• Coordinates leadership team agendas and action items.
• Prepares executive materials and briefs; assists drafting communications.
• Researches, prioritizes, and follows up on confidential matters.
• Plans internal and external meetings and events with Facilities, IT, Finance on needs and budgets.
• Maintains filing systems for executive and board records and data room.

Skills

Calendar management

Executive support

Communication

Discretion

Time management

Interpersonal skills

AI productivity tools

Google Workspace

Slack

Zoom

Microsoft Office

DocuSign

Adobe Acrobat

Education

Bachelor's degree

Tools

Navan

Google Workspace

Zoom

DocuSign

Adobe Acrobat

Outlook

PowerPoint

Job description

Commerce.com US, Inc. seeks a Senior Executive Assistant, Board Liaison to serve as a trusted partner to assigned executives and the Board. This role demands supreme calendar management, discretion, and proactive communication across time zones.

Hybrid remote-friendly, with Austin onsite once weekly if based there; occasional travel may be required. You’ll coordinate meetings, prepare materials, and safeguard confidential information while supporting governance needs.