Senior Executive Assistant

Commerce.com US, Inc.; Austin (TX); Remote; USD 93,000 - 110,000; Full time

Benefits offered by this job

Coworking space access

Optional collaborative workspaces

Remote-first company

Job summary

Commerce.com US, Inc. seeks a Senior Executive Assistant, Board Liaison to serve as a trusted partner to assigned executives and the Board. This role demands supreme calendar management, discretion, and proactive communication across time zones.

Hybrid remote-friendly, with Austin onsite once weekly if based there; occasional travel may be required. You’ll coordinate meetings, prepare materials, and safeguard confidential information while supporting governance needs.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 7+ years of experience supporting C-level or senior executives, preferably in a technology environment.
• Experience supporting a board of directors or in a governance setting is a plus.
• Advanced calendar management across multiple time zones and competing priorities.
• Exceptional organizational and time‑management skills, with meticulous attention to detail and accuracy in everything produced for executives and the Board, across multiple complex priorities.
• Sound independent judgment and proven discretion with highly confidential and sensitive information.
• Executive communication skills with strong presence and confidence.
• Strong interpersonal skills and the ability to build trust at all levels.
• Proactive problem‑solving, decision‑making and follow‑through.
• High emotional intelligence and composure under pressure.
• Ability to work independently or on a global team across time zones.
• Adaptable to shifting priorities.
• Curiosity about AI productivity tools (e.g., Claude).
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Slides, Sheets, Meet).
• Preferred: Slack, Navan, Zoom, Microsoft Office (Outlook, Word, Excel, PowerPoint), DocuSign, and Adobe Acrobat.

Responsibilities

• Coordinates board meeting scheduling, agenda preparation, and materials distribution.
• Assists with scheduling and logistics for ad hoc committee meetings and investor relations activities.
• Processes board member expense reports with Accounts Payable reconciliation.
• Supports expense reporting for assigned executives.
• Maintains confidentiality and discretion in board matters.
• Manages complex calendars across multiple time zones and lines of business.
• Gatekeeps access to executive time and office with professionalism.
• Coordinates leadership team agendas and action items.
• Prepares executive materials and briefs; assists drafting communications.
• Researches, prioritizes, and follows up on confidential matters.
• Plans internal and external meetings and events with Facilities, IT, Finance on needs and budgets.
• Maintains filing systems for executive and board records and data room.

Skills

Calendar management

Executive support

Communication

Discretion

Time management

Interpersonal skills

AI productivity tools

Google Workspace

Slack

Zoom

Microsoft Office

DocuSign

Adobe Acrobat

Education

Bachelor's degree

Tools

Navan

Google Workspace

Zoom

DocuSign

Adobe Acrobat

Outlook

PowerPoint

Job description

Welcome to the Agentic Commerce Era At Commerce, our mission is to empower businesses to innovate, grow, and thrive with our open, AI-driven commerce ecosystem. As the parent company of BigCommerce, Feedonomics, and Makeswift, we connect the tools and systems that power growth, enabling businesses to unlock the full potential of their data, deliver seamless and personalized experiences across every channel, and adapt swiftly to an ever-changing market. We believe in harnessing AI responsibly to unlock new possibilities, and we’re looking for individuals who use it intentionally to solve problems, accelerate outcomes, and expand what’s possible in their role. Our purpose is to help businesses confidently solve complex commerce challenges so they can build smarter, adapt faster, and grow on their own terms. If you want to be part of a team of bold builders, sharp thinkers, and technical trailblazers who shape the future of commerce, this is the place for you.

Senior Executive Assistant, Board Liaison

The Senior Executive Assistant, Board Liaison serves as a trusted strategic partner to their assigned executives, with a specialized focus on supporting the Board of Directors. This role is much more than scheduling and logistics - it's about being the person your executives and board members rely on to keep things moving, anticipate what's coming, and make sure nothing falls through the cracks. The ideal candidate is a calendar Tetris champion who finds the open slot nobody else sees, juggles competing priorities with ease, and uses sound judgment and discretion in all matters. They bring expert communication skills, strong executive presence, and the composure to lead with confidence, and are detail-oriented, proactive, and steady in a fast-paced environment. This role is part of our global Executive Assistant team and can be remote or based in Austin; if based in Austin, this position requires being onsite at our coworking space at least once a week.

What You’ll Do:

• Coordinates board meeting scheduling, agenda preparation, and advance distribution of materials in compliance with applicable bylaws and governance requirements.
• Assists with scheduling and logistics for ad hoc committee meetings and other Board and executive office needs, including investor relations activities such as earnings calls and conferences, working alongside the Investor Relations team.
• Processes board member expense reports in a timely and accurate manner, partnering with Accounts Payable on reconciliation and approvals.
• Supports expense reporting for assigned executives, as needed.
• Maintains strict confidentiality and discretion in all board-related matters and communications.
• Manages highly complex calendars across multiple time zones and lines of business.
• Gatekeeps access to executive time and office with professionalism and discretion.
• Partners with assigned executives to anticipate needs, set priorities, and handle sensitive matters with independent judgment, so executives stay prepared, informed, and focused on what matters most.
• Coordinates agendas for leadership team meetings and follows up on action items and scheduling needs, attending and taking notes as appropriate.
• Prepares executive-level materials and briefings and assists executives with drafting and editing communications, as needed.
• Researches, prioritizes, and follows up on incoming issues, including confidential matters.
• Determines the right response, referral, or course of action.
• Plans and coordinates internal and external meetings and events, including team offsites, working with Facilities, IT, and Finance on space, technical needs, vendors, catering, and budgets.
• Maintains organized filing systems for executive and board records, documents, and email.
• Manages corporate records, board documents, and the company data room, retrieving and distributing information, as needed.
• Assists board members and assigned executives with travel arrangements, including flights, hotels, ground transportation, lodging, meal coordination, and detailed agendas, as needed.
• For Austin-based team members, supports the coworking space with light office duties, such as mail handling and badges, and related ad hoc needs.

Who You Are:

• Bachelor’s degree or equivalent experience required.
• 7+ years of experience supporting C-level or senior executives, preferably in a technology environment.
• Experience supporting a board of directors or in a governance setting is a plus.
• Advanced calendar management across multiple time zones and competing priorities.
• Exceptional organizational and time‑management skills, with meticulous attention to detail and accuracy in everything produced for executives and the Board, across multiple complex priorities.
• Sound independent judgment and proven discretion with highly confidential and sensitive information.
• Expert written and verbal communication skills, with the executive presence to engage confidently with executives, external partners, and senior stakeholders.
• Strong interpersonal skills and the ability to build trust and credibility at every level of the organization.
• Proactive problem‑solving, decision‑making, and follow‑through without needing reminders or close direction.
• High emotional intelligence, professional maturity, and composure under pressure.
• Resourceful and effective working independently or as part of a team, including a global team across time zones.
• Adaptable in an environment where priorities shift quickly.
• Curiosity about and comfort with AI productivity tools (for example, Claude) for drafting, summarizing, and research.
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Slides, Sheets, Meet).
• Preferred: Slack, Navan, Zoom, Microsoft Office (Outlook, Word, Excel, PowerPoint), DocuSign, and Adobe Acrobat (PDF editing, packet compilation, e‑signature fields).

Austin-based roles: onsite at our coworking space at least once a week.

Occasional travel to support executive meetings, offsites, or other business needs.

Pay Transparency Range: $92,500.00 - $110,000.00

Work Where You Thrive Commerce is a remote‑first company. For team members in Austin, Atlanta, and London, we offer optional collaborative workspaces for team gatherings, workshops, and in‑person connection. Use them whenever they’re helpful, balancing focused individual work with meaningful in‑person collaboration.

Compensation Transparency The national base salary range for this role is posted above in this job post. Final compensation will be determined based on factors such as relevant experience, skills, qualifications and geographic location. We also consider internal equity to help ensure fair and consistent pay practices across our teams. Where applicable, this role may also be eligible for variable compensation (such as bonus or commission), equity, and benefits in accordance with local policies. Details will be shared during the hiring process. We are committed to equitable and transparent pay practices that align to market data, internal equity, and individual contribution.

Inclusion and Belonging At Commerce, we believe that celebrating the unique histories, perspectives and abilities of every employee makes a difference for our company, our customers and our community. We are an equal opportunity employer and the inclusive atmosphere we build together will make room for every person to contribute, grow and thrive. We are committed to creating an inclusive and accessible hiring experience for all candidates. If you require accommodations or adjustments at any stage of the recruitment process, please let us know and we will work with you to meet your needs.

Identity Verification To protect our candidates and company from fraudulent activity, our interview process includes a government ID and biometric verification via Persona, our trusted identity verification provider. All information is collected and processed securely in accordance with applicable privacy laws.

The Commerce story is one of global growth, incredible talent, and unstoppable passion in all we do. Despite our huge success so far, we’re still just getting started! Explore our history, mission and values. You’ll see we’re set on shaping the now - and the future - of ecommerce. Don’'t Miss Out! Like what you see but suffering from some serious FOMO? Join our Commerce Talent Community, and plug in to our latest news and career opportunities. We’re a group of clever, committed, curious people, unleashing talent in all we do. We believe in the power of togetherness, striving at the edge of what’s possible, impacting the lives of billions of people for the better. In all we do, We Do Extraordinary–and that’s no small feat! Our people are our power. It’s only through dedication, collaboration, and inspiration that we can Do Extraordinary. We’re natural problem‑solvers, champions of empowering businesses, and hungry learners… but we also play nerf wars in the office, support each other, and hang out outside of work.