Board Governance Secretary & Policy Coordinator

Texas Woman's University; Denton (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Texas Woman's University is seeking a Secretary to the Board of Regents. The role provides comprehensive administrative support for governance activities, ensuring accurate information flow among university and system leadership.

You will script, edit, and prepare governance materials, administer deadlines, and maintain official records with discretion and sound judgment. Reporting to the chancellor and president, you will coordinate policy development, maintain policy websites, and coordinate

Qualifications

• Bachelor's degree required.
• Five years of experience in collegiate, state, or federal governmental or related environments.
• Familiarity with federal/state laws and regulations related to higher education governance.
• Experience writing policies and procedures.
• Experience delivering training on regulatory or legal topics.

Responsibilities

• Ensure compliance with governing statutes, such as Open Meeting Act, by posting agendas publicly.
• Use board software to distribute agendas, link content, and manage minutes.
• Prepare comprehensive Board meeting scripts for accurate sequencing of items.
• Take meeting minutes and reference Robert's Rules of Order and bylaws as needed.
• Develop and distribute post‑meeting communications summarizing actions and updates.
• Maintain content on Board of Regents and University Policy websites.
• Maintain regent training records and onboarding checklists as required by state law.
• Coordinate quarterly board meeting agendas with Chief of Staff and leadership.
• Manage deadlines for board materials and attendee lists; gather and compile content.
• Act as official repository for university-wide policies and disseminate policies via specialized software.

Skills

Analytical thinking

Discretion and neutrality

Negotiation and problem solving

Planning and program management

Stakeholder relations

Training and supervision

Organization and prioritization

Clear written and oral communication

Policy and procedural writing

Education

Bachelor's degree

Tools

Board software

Specialized policy software

Job description

Texas Woman's University is seeking a Secretary to the Board of Regents. The role provides comprehensive administrative support for governance activities, ensuring accurate information flow among university and system leadership.

You will script, edit, and prepare governance materials, administer deadlines, and maintain official records with discretion and sound judgment. Reporting to the chancellor and president, you will coordinate policy development, maintain policy websites, and coordinate