Board & Governance Operations Lead

American Academy in Rome; New York (NY); Hybrid; USD 95,000 - 105,000; Full time

Benefits offered by this job

Hybrid schedule

Annual trip to Rome

Job summary

The American Academy in Rome seeks a Deputy Chief of Staff to run the Board of Trustees and Executive Office, coordinating board meetings, materials, and governance processes from New York and Rome.

Reporting to the Chief of Staff and aligned with the President and CEO, you will manage calendars, minutes, resolutions, and cross-department projects, ensuring timely communication and institutional continuity.

Qualifications

• Minimum 5-8 years of progressively responsible experience with independent judgment and senior stakeholder contact.
• Excellent writing and editing skills for senior audiences with minimal revision.
• Demonstrated ability to manage a demanding calendar end-to-end (scheduling, materials, logistics, follow-through).
• Demonstrated project management experience.
• Sound judgment and discretion handling confidential material; service-oriented mindset.

Responsibilities

• Lead board and committee operations: calendar, scheduling, logistics, and coordinating in-person/virtual meetings.
• Draft agendas, books, resolutions, and materials; maintain governance records and minutes.
• Coordinate with chairs and staff liaisons on committee work; manage policy suite and disclosures; maintain trustee contacts.
• Serve as day-to-day staff contact for trustees and route sensitive matters to the Chief of Staff and CEO.
• Contribute to cross-departmental institutional projects and prepare briefings for decision-makers.

Skills

Independent judgment

Stakeholder management

Writing & editing

Calendar management

Project management

Time management

Discretion

Executive communication

Tools

Microsoft Office

Adobe Acrobat

Job description

The American Academy in Rome seeks a Deputy Chief of Staff to run the Board of Trustees and Executive Office, coordinating board meetings, materials, and governance processes from New York and Rome.

Reporting to the Chief of Staff and aligned with the President and CEO, you will manage calendars, minutes, resolutions, and cross-department projects, ensuring timely communication and institutional continuity.