Board-Focused Executive Admin | Hybrid, 10h/wk

Vesta, Inc; Lanham (MD); Hybrid; USD 15,600 - 20,880; Part time

Job summary

Vesta, Inc., a Maryland-based not-for-profit mental health organization, seeks an Executive Administrative Contractor to support the CEO and the Board of Directors with professional, discreet administrative service. This role helps maintain communications, coordinate meetings, and manage records to ensure smooth daily operations.

The position is independent contractor, hybrid in Lanham, MD, averaging about 10 hours per week at $30 per hour, with 4–5 hours remote and the rest in-person for board

Qualifications

• Experience supporting senior leadership or nonprofit boards.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Professionalism, discretion, and confidentiality.
• Proficiency with Microsoft 365, Zoom, and standard apps.
• Ability to work independently with competing priorities.
• Experience with nonprofit boards is a plus.

Responsibilities

• Provide administrative support to the CEO and Board of Directors.
• Coordinate and schedule board, committee, and executive meetings.
• Prepare and distribute agendas, board packets, minutes, and materials.
• Manage confidential correspondence and organizational records with discretion.
• Assist with board communications and follow-up on action items.
• Coordinate logistics for virtual and in-person meetings.
• Maintain electronic filing systems.
• Support special projects and events as needed.
• Serve as a professional contact for board members and stakeholders.
• Perform other duties to support operations.

Skills

Executive support experience

Organization

Communication

Independent work

Detail-oriented

Problem-solving

Nonprofit experience

Tools

Microsoft 365

Zoom

Job description

Vesta, Inc., a Maryland-based not-for-profit mental health organization, seeks an Executive Administrative Contractor to support the CEO and the Board of Directors with professional, discreet administrative service. This role helps maintain communications, coordinate meetings, and manage records to ensure smooth daily operations.

The position is independent contractor, hybrid in Lanham, MD, averaging about 10 hours per week at $30 per hour, with 4–5 hours remote and the rest in-person for board