Governance & Executive Support Coordinator

VNA of the Treasure Coast; Vero Beach (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Health insurance

Dental/vision insurance

Life insurance

403b retirement plan

Tuition reimbursement

CEU credits

Employee Assistance Plan (EAP)

Discounts

Job summary

VNA of the Treasure Coast is seeking a Governance & Executive Support Coordinator to provide organized, technology-enabled administrative and governance support to the organization’s Boards and committees. You will coordinate meetings, records, communications, and follow-up activities, ensuring confidentiality and professional management.

The role requires strong judgment, discretion, and the ability to support multiple boards and committees, including minutes, logistics, and secure

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Minimum of two years of progressively responsible administrative, executive support, governance, or related experience.
• Demonstrated technology proficiency and ability to learn and use new systems.

Responsibilities

• Coordinate the full administrative lifecycle of meetings: calendars, logistics, locations, virtual/hybrid setups, agendas, materials, reminders, and distribution of information.
• Prepare clear, accurate minutes for board and committee meetings, documenting decisions and follow-ups.
• Maintain confidential governance records, including minutes, bylaws, resolutions, and official documents.
• Communicate professionally with board chairs, members, and leaders about meetings, deadlines and materials.
• Track action items and provide reminders to ensure timely completion.
• Coordinate annual board meetings and special governance events with logistics and materials.
• Maintain board member records: contacts, terms, attendance, orientation, and education.

Skills

Administrative support

Governance/board support

Technology proficiency

Education

High school diploma or equivalent

Associate degree in business administration or related field

Job description

Governance & Executive Support Coordinator

VNA of the Treasure Coast, 958 20th PL, Vero Beach, Florida, United States of America

Job Description

Posted Friday, August 14, 2026 at 4:00 AM

The VNA of the Treasure Coast provides compassionate, innovative care of the highest quality, setting the standard for patients and caregivers needing private care, home health, hospice, and community health services.

Together, we provide the highest quality patient care.

Come be a part of the VNA team! We are a mission-minded non-profit organization that has been committed to making a difference in the community we serve since 1975!

The VNA offers its associates a competitive array of benefits and perks such as:

• Competitive pay
• Up to 18 paid days off accrued in first year, 6 observed holidays
• Competitive rates and plans for health, dental, and vision insurance
• Employer paid term life insurance
• 403b retirement plan with company match after one year
• Complimentary access to VNA Mobile Health Clinic
• Tuition reimbursement after one year of service
• Free CEU credits
• Immediate Access to Employee Assistance Plan (EAP)
• Several local and national discounts

Provides highly organized, technology-enabled administrative and governance support to the organization’s Boards of Directors and committees. Coordinates meetings, governance records, communications, documentation, and follow-up activities to ensure Board and committee operations are accurate, timely, confidential, and professionally managed. Uses sound judgment, strong technology proficiency, and attention to detail when supporting executive and governance activities.

• VNA of the Treasure Coast Board
• VNA Hospice of Indian River County Board
• VNA & Hospice Foundation Board of Directors
• VNA Space Coast Board – Travel involved
• Governance Committee
• Quality Risk Management (QRM) Committee
• VNA Treasure Coast Finance Committee
• VNA Foundation Finance Committee

Coordinate and facilitate Board of Directors and committee meetings as applicable, under the direction of the Director of Philanthropy. Responsibilities include the following:

• Coordinate the full administrative lifecycle of meetings, including calendars, meeting logistics, meeting locations, virtual/hybrid technology, agendas, supporting materials, reminders, and distribution of information.
• Prepare clear, accurate, and timely minutes for Board and committee meetings, appropriately documenting decisions, actions, and follow-up items.
• Maintain complete, accurate, confidential, and appropriately secured electronic and physical governance records, including minutes, bylaws, Articles of Incorporation, resolutions, and other official corporate documentation.
• Communicate professionally with Board and committee chairs, members, and organizational leaders regarding meetings, deadlines, materials, decisions, and required follow-up.
• Track Board and committee action items and provide appropriate reminders and follow-up to support timely completion.
• Coordinate the annual Board meeting and other special governance events, including site and meeting logistics, agenda preparation, communications, materials, and participant coordination.
• Maintain accurate Board member records, including contact information, terms and rosters as applicable, attendance, orientation, education, and other governance documentation.
• Use organizational technology to prepare and distribute materials, maintain records, coordinate meetings, manage shared information, and improve the efficiency and accuracy of governance and administrative workflows.
• Provide administrative and project support, including meeting coordination, document preparation, correspondence, special projects, and other executive-level support as assigned.
• Exercise a high degree of discretion, professionalism, and sound judgment when handling confidential Board, executive, financial, quality, risk, personnel, or organizational information. Attend required meetings, seminars, functions, and mandatory education by established deadlines.

Qualifications:

• High school diploma or equivalent required; associate degree or additional education in business administration, organizational management, communications, or a related field preferred.
• Minimum of two years of progressively responsible administrative, executive support, governance, or related experience. Experience supporting executives, Boards of Directors, committees, or senior leadership is strongly preferred.
• Demonstrated technology proficiency and ability to learn and effectively use new systems. Equivalent combinations of relevant education and experience may be considered.

*This position requires screening through the Care Provider Background Screening Clearinghouse. For more information, please visit https://info.flclearinghouse.com

VNA of the Treasure Coast, 958 20th PL, Vero Beach, Florida, United States of America