Birmingham Facilities Coordinator

nature; Birmingham (AL); On-site; USD 32,000 - 34,000; Part time

Job summary

The Nature Conservancy in Birmingham seeks a part-time Facilities Coordinator to provide a full range of administrative and program support. You will handle mail, phones, filing, purchasing, equipment maintenance, and vendor coordination, and you will plan logistics for meetings and special events.

The role involves interdepartmental communication, data entry and reporting, and occasional accounts payable. It requires an Associates Degree plus 1 year of experience, strong organizational skills,

Qualifications

• Associates Degree plus 1-year experience or equivalent combination.
• Experience managing diverse activities to meet deadlines.
• Experience providing administrative support, including phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files.
• Experience working and communicating with a wide range of people.
• Experience writing, editing, and proofreading written materials.

Responsibilities

• Does not supervise any staff.
• Prioritize tasks in the absence of specific instructions and make day-to-day decisions within the scope of work assignments; duties are performed according to instructions or established practices, and supervisor will resolve any problems or questions;
• Maintain limited financial responsibility, which may include processing invoices, preparing accounting forms, purchasing, or creating travel expense reports;
• May serve as a team member for assigned projects;
• Work overtime as needed; and work evenings and weekends, as needed.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• This is a part‑time position with a 20-hour work week. This position should be willing to work overtime and evenings and/or weekends, for events and meetings hosted in the Birmingham Office, as needed.

Skills

Administrative support

Phone support

Travel coordination

Vendor coordination

Data entry / reporting

Communication

Education

Associates Degree + 1 year experience or equivalent

Job description

What We Can Achieve Together:

The Birmingham Facilities Coordinator will provide a full range of administrative and/or program support to a business unit or program. The Birmingham Facilities Coordinator will perform various administrative tasks, including some or all of the following: sorting and distributing mail, answering phones, organizing and maintaining files, purchasing, maintaining equipment, and working with vendors. They will schedule and coordinate logistics of meetings, as well as be present to assist with setup/breakdown and assistance during the meetings. They may also assist with the coordination of special events. The Coordinator may communicate on behalf of the supervisor with internal and external sources, including staff, partners, government officials and donors. They may handle inquiries about program activities and assist in the development of program materials and correspondence. They will use available systems and resources to maintain and track data and produce reports as needed. They will provide other staff with information they need to make decisions and solve problems. The Coordinator may also have accounts payable and invoicing responsibilities. They will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors.

Responsibilities & Scope:

• Does not supervise any staff.
• Prioritize tasks in the absence of specific instructions and make day-to-day decisions within the scope of work assignments; duties are performed according to instructions or established practices, and supervisor will resolve any problems or questions;
• Maintain limited financial responsibility, which may include processing invoices, preparing accounting forms, purchasing, or creating travel expense reports;
• May serve as a team member for assigned projects;
• Work overtime as needed; and work evenings and weekends, as needed.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• This is a part‑time position with a 20-hour work week. This position should be willing to work overtime and evenings and/or weekends, for events and meetings hosted in the Birmingham Office, as needed.

We're Looking for You:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day.

We're looking for someone with strong experience in providing a full range of administrative support.

The ideal candidate should have exceptional communication and collaboration skills and experience in various administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

What You'll Bring:

Associates Degree plus 1-year experience or equivalent combination.

• Experience managing diverse activities to meet deadlines.
• Experience providing administrative support, including some or all the following; phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files.
• Experience working and communicating with a wide range of people.
• Experience writing, editing, and proofreading written materials.

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to analyze available information for the purpose of preparing reports and solving problems.
• Database skills.
• Familiarity with standard business communications.
• Excellent customer service skills and focus.
• Strong organizational skills and attention to detail.

This position requires a valid driver's license and compliance with TNC's Auto Safety Program . Employees may not drive Conservancy‑owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page . Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $23.00 - $25.00 per hour. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we crea