Biotech Office Manager, Boston - Multi-Hat Role

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Manning Personnel Group, Inc. in Boston is seeking an experienced Office Manager to oversee the day-to-day operations of the office.

The role involves clerical tasks, coordinating with IT, finance and HR, and providing executive support to ensure smooth workflow. The ideal candidate has 3+ years in administrative/operations roles, strong communication, attention to detail, and proficiency with Microsoft Office.

Qualifications

• 3+ years of administrative/operations experience.
• Strong interpersonal skills and customer service mindset.
• Excellent verbal and written communication.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage meeting arrangements, travel, catering, and local hotels.
• Reformatting/typing of company documents as required.
• Ensure all contracts and CDAs are logged and filed electronically and hardcopy.
• Answer incoming calls and direct as appropriate or take messages.
• Manage incoming and outgoing post.
• Order all office supplies.
• Oversee and order kitchen supplies and catering.
• Support the finance team with logging of invoices and scanning using relevant software, such as QuickBooks.
• Support the IT Manager with coordination of IT supplies/suppliers as required.
• Support the Head of Facilities with coordination of security and Health & Safety requirements.
• Support the HR Director with administrative tasks, recruitment, and induction of new employees.
• Ensure the induction for new staff is coordinated ensuring IT set up, equipment required, software access, etc.
• Liaise with external contacts regarding training/meetings, transport, etc.

Skills

Administrative experience

Interpersonal skills

Attention to detail

Verbal & written communication

Customer service

MS Office

Tools

Microsoft Office Suite

Job description

Manning Personnel Group, Inc. in Boston is seeking an experienced Office Manager to oversee the day-to-day operations of the office.

The role involves clerical tasks, coordinating with IT, finance and HR, and providing executive support to ensure smooth workflow. The ideal candidate has 3+ years in administrative/operations roles, strong communication, attention to detail, and proficiency with Microsoft Office.