Biotech Office & Operations Coordinator

GC Therapeutics; Cambridge (MA); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Life insurance

Disability insurance

Transportation subsidy

Paid time off

Paid holidays

Job summary

GC Therapeutics is seeking an associate level operations enthusiast who will provide essential support in areas such as office management, event coordination, inventory tracking, administrative assistance, and process documentation. This role is ideal for someone who is highly organized, adaptable, and eager to contribute to a fast-paced biotech environment.

Duties include owning contract administration for NDAs, MSAs, MTAs, and vendor agreements, coordinating reviews and signatures, and

Qualifications

• Bachelor's degree or equivalent experience in business administration, operations, or related field.
• Exposure to operations, administrative, or office support role.
• Outstanding initiative, problem-solving, and communication skills.
• Ability to work in a fast-paced start-up environment.
• Proficiency with Microsoft Office; strong organizational skills.
• High ownership mindset: follow through, anticipate needs, and close loops.

Responsibilities

• Own the contract administration process for NDAs, MSAs, MTAs, vendor agreements, and other business contracts, coordinating reviews, approvals, signatures, renewals, and communications with legal counsel, candidates, vendors, and external partners.
• Support light financial operations, including invoice processing, expense documentation, and credit card receipt reconciliation in partnership with Finance.
• Coordinate onboarding logistics and cross‑functional activities to ensure a seamless new‑hire experience.
• Coordinate with IT and systems vendors (non‑technical support) to ensure employees have the tools, equipment, and resources needed to be productive.
• Own the physical office experience, including supplies, deliveries, café operations, conference room management, and general workplace maintenance.
• Partner with the Executive Assistant on visitor management, meeting logistics, shipping and receiving, and other onsite operational needs.
• Serve as a positive, visible culture ambassador, fostering connection, collaboration, and employee engagement across the organization.
• Support internal events, employee experience initiatives, company swag programs, and team‑building activities in partnership with the Operations and Executive Assistant.
• Maintain strong relationships with building management and external vendors to ensure a safe, functional, and welcoming workplace.
• Prioritize and manage multiple projects and competing deadlines in a fast‑paced environment.

Skills

Initiative

Problem-solving

Communication

Team player

Organizational skills

Ownership mindset

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

GC Therapeutics is seeking an associate level operations enthusiast who will provide essential support in areas such as office management, event coordination, inventory tracking, administrative assistance, and process documentation. This role is ideal for someone who is highly organized, adaptable, and eager to contribute to a fast-paced biotech environment.

Duties include owning contract administration for NDAs, MSAs, MTAs, and vendor agreements, coordinating reviews and signatures, and