Biotech Administrative Lead – Operations, Docs & Compliance

BioSapien; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

3 weeks paid vacation

6 holidays + 1 floating holiday

Equity eligibility after probation

Job summary

BioSapien is seeking an experienced Administrative Assistant to keep our fast‑moving team organized, on schedule, and running smoothly. This is not an entry level role; you should have biotech experience and operate with minimal oversight from day one.

You will manage schedules, documents, and communications so scientists and leadership can stay focused on their work, while supporting HR onboarding and office operations in a small, early‑stage company environment.

Qualifications

• Minimum 3–5+ years in administrative roles in biotech/life sciences.
• Experience supporting executives and cross-functional teams.
• Proficiency with Google Workspace, DocuSign, and task management apps.

Responsibilities

• Coordinate and schedule meetings for leadership and cross‑functional teams.
• Organize and maintain company documents with version control.
• Prepare documents for meetings, audits, or leadership requests.
• Track tasks and projects across teams; ensure deadlines.
• Process documents for signature with DocuSign or similar.
• Attend meetings; take notes and capture action items.
• Support onboarding, records, and scheduling with HR coordination.
• Maintain confidentiality of sensitive information.
• Assist with office management, vendors, and facilities.
• Create PowerPoint slides and deck materials.
• Coordinate lab and office supply orders and vendor relations.
• Maintain SOPs; perform audits and write updates.
• Support leadership with ad hoc admin projects.

Skills

Biotech experience

Organizational skills

Communication skills

Independent work attitude

Note-taking and summarization

Education

Bachelor's degree preferred

Tools

Google Workspace

DocuSign

Monday.com

Job description

BioSapien is seeking an experienced Administrative Assistant to keep our fast‑moving team organized, on schedule, and running smoothly. This is not an entry level role; you should have biotech experience and operate with minimal oversight from day one.

You will manage schedules, documents, and communications so scientists and leadership can stay focused on their work, while supporting HR onboarding and office operations in a small, early‑stage company environment.