Biotech Executive Assistant to CLAO & Legal

Sagimet Biosciences; Foster City (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Sagimet Biosciences is seeking an Administrative Assistant to provide high-level support to the Chief Legal and Administrative Officer and the executive team. The role focuses on ensuring smooth day-to-day workflows, supporting corporate legal and administrative functions, and handling confidential information with discretion.

Key duties include coordinating onboarding, managing calendars, arranging travel, supporting presentations, and coordinating document review and DocuSign workflows.

Qualifications

• Bachelor's degree or equivalent combination of education and experience preferred.
• 4+ years of administrative or executive assistant experience, ideally supporting legal or C‑suite executives.
• Experience in biotech, pharmaceutical, or life sciences environments a plus.
• Proficiency with DocuSign or similar e-signature platforms required.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with contract management systems or document repositories preferred.
• Excellent organizational, time management, and communication skills.

Responsibilities

• Manage reception desk function for in-office days, greet visitors, and coordinate in-office needs.
• Support IT & Facilities with office supplies and vendor coordination.
• Assist with planning and logistics for meetings and events (in-office and off-site).
• Coordinate onboarding logistics for new hires and contractors, including equipment access and documentation.
• Prepare and format presentations, reports, and correspondence for executives.
• Manage calendars and schedule internal/external meetings; coordinate travel arrangements and expense reports.
• Coordinate with internal stakeholders and legal to facilitate document review and signature processes; ensure proper filing in SharePoint.
• Initiate, track, and manage DocuSign workflows to ensure timely execution of documents.

Skills

Microsoft Office

DocuSign

SharePoint

Calendar management

Executive support

Attention to detail

Communication

Education

Bachelor's degree

Tools

DocuSign

SharePoint

Dropbox

Job description

Sagimet Biosciences is seeking an Administrative Assistant to provide high-level support to the Chief Legal and Administrative Officer and the executive team. The role focuses on ensuring smooth day-to-day workflows, supporting corporate legal and administrative functions, and handling confidential information with discretion.

Key duties include coordinating onboarding, managing calendars, arranging travel, supporting presentations, and coordinating document review and DocuSign workflows.