Administrative Assistant

Sagimet Biosciences; Foster City (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Sagimet Biosciences is seeking an Administrative Assistant to provide high-level support to the Chief Legal and Administrative Officer and the executive team. The role focuses on ensuring smooth day-to-day workflows, supporting corporate legal and administrative functions, and handling confidential information with discretion.

Key duties include coordinating onboarding, managing calendars, arranging travel, supporting presentations, and coordinating document review and DocuSign workflows.

Qualifications

• Bachelor's degree or equivalent combination of education and experience preferred.
• 4+ years of administrative or executive assistant experience, ideally supporting legal or C‑suite executives.
• Experience in biotech, pharmaceutical, or life sciences environments a plus.
• Proficiency with DocuSign or similar e-signature platforms required.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with contract management systems or document repositories preferred.
• Excellent organizational, time management, and communication skills.

Responsibilities

• Manage reception desk function for in-office days, greet visitors, and coordinate in-office needs.
• Support IT & Facilities with office supplies and vendor coordination.
• Assist with planning and logistics for meetings and events (in-office and off-site).
• Coordinate onboarding logistics for new hires and contractors, including equipment access and documentation.
• Prepare and format presentations, reports, and correspondence for executives.
• Manage calendars and schedule internal/external meetings; coordinate travel arrangements and expense reports.
• Coordinate with internal stakeholders and legal to facilitate document review and signature processes; ensure proper filing in SharePoint.
• Initiate, track, and manage DocuSign workflows to ensure timely execution of documents.

Skills

Microsoft Office

DocuSign

SharePoint

Calendar management

Executive support

Attention to detail

Communication

Education

Bachelor's degree

Tools

DocuSign

SharePoint

Dropbox

Job description

Description

Position Summary:

The Administrative Assistant will provide high-level administrative support to the Chief Legal and Administrative Officer (CLAO) and the broader executive team at Sagimet Biosciences. Operating in a fast-paced, small-company biotech environment, this individual will serve as an important operational resource — ensuring seamless day-to-day workflows, supporting corporate legal and administrative functions, and helping executives focus on strategic priorities. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing confidential information with the utmost discretion. The role reports to the Chief Legal and Administrative Officer.

Essential Responsibilities:

Corporate & Administrative Operations:

• Manage reception desk function in HQ office for in-office days (currently 2 days per week), greet visitors, coordinate in-office needs.
• Support Head of IT & Facilities by managing office supply inventory and coordinating with vendors as needed.
• Support planning and logistics for in-office and off-site company meetings and events.
• Assist with onboarding logistics for new hires and contractors, including coordination of equipment, access, and documentation.

Executive Support:

• Support executives with preparation and formatting of presentations, reports, and correspondence.
• Support calendar management for executives as requested, including scheduling internal and external meetings and coordinating logistics.
• Arrange travel accommodations, itineraries, and expense reporting for executives as needed.

Document & Contract Administration:

• Coordinate with internal stakeholders and legal to facilitate document review and signature processes.
• Ensure executed documents are properly filed, named, and accessible in Sharepoint.
• Initiate, track, and manage DocuSign workflows to ensure timely execution of documents.

Requirements

Education and Experience Requirements:

• Bachelor's degree or equivalent combination of education and experience preferred.
• 4+ years of administrative or executive assistant experience; experience supporting legal and/or C-suite executives strongly preferred.
• Experience in a biotech, pharmaceutical, or life sciences environment is a plus.
• Proficiency with DocuSign or similar e-signature platforms required.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with contract management systems or document repositories (e.g., SharePoint, Dropbox, or similar) preferred.
• Excellent organizational and time management skills with strong attention to detail.
• Exceptional written and verbal communication skills.
• Ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Self-starter who thrives in a dynamic, small-company environment with the ability to manage multiple priorities simultaneously.
• Positive, team-oriented attitude with a proactive approach to problem-solving.