Life Sciences Office & Facilities Lead

avidbio; Tustin (CA); On-site; USD 92,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

Job summary

Avid Bioservices is seeking an Office Manager to oversee daily administrative and facilities operations, ensuring safety, efficiency, and a polished workplace. You will coordinate across departments, manage vendor relationships, and support business continuity with GMP-aligned practices where applicable.

You'll own front-of-house experiences, supervise reception, workspace planning, event logistics, and procurement processes, delivering a high-quality employee and client experience onsite.

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, or related field preferred.
• 3-7 years of experience in office management, workplace operations, or facilities coordination.
• Strong organizational and multitasking abilities with excellent communication skills.
• Experience with work order systems and vendor coordination; knowledge of building systems preferred.

Responsibilities

• Oversee day-to-day office functions and seating/workspace planning, ensuring efficient operations.
• Coordinate routine maintenance, safety programs, and compliance across facilities.
• Manage vendor relationships, contracts, pricing, and service levels for office needs.
• Track budgets, process invoices, purchase orders, and office supply procurement.
• Lead front-of-house operations, onboarding logistics, and guest/client experiences onsite.
• Collaborate with EHS, IT, and facilities to support workplace readiness and events.

Skills

Organizational skills

Communication skills

Multitasking

Vendor coordination

Problem-solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Work order systems

Job description

Avid Bioservices is seeking an Office Manager to oversee daily administrative and facilities operations, ensuring safety, efficiency, and a polished workplace. You will coordinate across departments, manage vendor relationships, and support business continuity with GMP-aligned practices where applicable.

You'll own front-of-house experiences, supervise reception, workspace planning, event logistics, and procurement processes, delivering a high-quality employee and client experience onsite.