Billings Assistant, Art + Commerce

IMG LIVE; New York (NY); On-site; USD 27,000 - 36,000; Full time

Job summary

WME Group in New York seeks a highly organized Billing/Post Production Assistant to support fashion photography agents and producers throughout the production cycle. Responsibilities include handling advance and final invoicing, processing expenses, vendor invoices, and vendor setups, as well as tracking payments and preparing regular accounting overviews.

You will also coordinate post-production budgets, calendars, and vendor bookings, serving as the liaison between artists and clients to meet

Qualifications

• Associate's or Bachelor's degree preferred.
• Minimum 2 years of administrative and billing experience.
• Organized, able to oversee multiple projects.
• Proficient in MS Office, Word, Excel and CRM systems.
• Professional communication with clients and artists.
• Knowledge of fashion and advertising market.
• Interest in contemporary photography, fashion, publishing.

Responsibilities

• Support agents and producers in the photography production process.
• Handle invoicing, expenses, vendor invoices, and vendor setup.
• Track payments and provide regular accounting overviews.
• Post-production liaison between artist and client; manage budgets and calendars.
• Negotiate expenses and book vendors to meet deadlines.

Skills

Administrative skills

Billing experience

Multi-tasking

Prioritization

Communication skills

MS Office

CRM systems

Fashion market knowledge

Photography interest

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Word

Excel

CRM systems

Job description

The Role and What You’ll Do:

The Billing/Post Production Assistant is responsible for supporting fashion photography agents and producers in the overall photography production process. Billing responsibilities include but are not limited to advance and final invoicing, reconciling production job wraps, processing expenses through the concur expense management system, credit card coding, submitting and processing vendor invoices, handling new vendor setups, tracking incoming and outgoing payments, organizing and communicating regular accounting overviews for artists, and working closely with the accounting team. Post production responsibilities include being the point person between the artist and the client, creating and managing post production budgets, negotiating expenses, booking vendors, managing calendars, meeting deadlines, and calling in final artwork.

You Have These:

• Associate's Degree or Bachelor's Degree preferred.
• Minimum of 2 years of administrative and billing experience.
• Highly developed administrative skills in comparable field is a plus.
• Must be organized in overseeing numerous coinciding projects.
• Ability to multi-task and prioritize.
• Working knowledge of Microsoft Office, Word, Excel, CRM systems and ability to learn new systems.
• Professional communication skills to interface with clients and artists.
• Specialized knowledge of the fashion and advertising market.
• Interest in contemporary photography, fashion, pop culture and publishing.

HowWeWork:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to

You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $19.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)
Hiring Rate Maximum: $26.00 hourly

WME is the world’s preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME’s expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME’s office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world’s leading talent, intellectual property and brands. For more information, please visit www.wmeagency.com.