Assistant IMG Models

WME Group; Los Angeles (CA); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Dog lover a plus!

Job summary

WME Group is seeking an Assistant to support IMG Models LA. The role demands high organization, constant multi-tasking, and professional communication with talent, brands, and senior leaders. You’ll manage calendars, prep materials, and coordinate travel across time zones.

Ideal candidates bring 1–3 years assisting executives, strong MS Office and Adobe CC skills, and a proactive, detail-focused mindset in a fast-paced fashion/entertainment environment.

Qualifications

• 1–3 years’ experience assisting a senior-level executive.
• High proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• CRM and SAP experience a plus.
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Excellent written and verbal communication skills.

Responsibilities

• Act as a reliable point of contact for talent and brands and maintain professional relationships.
• Shadow back-and-forth contract negotiations and attend finance calls to deepen industry knowledge.
• Provide daily to-do lists and assist with prioritization to keep the manager on track.
• Maintain updated calendars, booking charts, and portfolio logs for talent.
• Screen incoming calls and route accordingly; prepare executive correspondence and decks.
• Support talent and managers across different time zones and coordinate travel.
• Collect billing information and coordinate with accounting to monitor payment schedules.

Skills

MS Office Suite

Adobe Creative Cloud

Communication skills

Organization

Tools

CRM

SAP

Job description

WME Fashion stands as the global leader in cultivating talent and creating impactful brand partnerships across the fashion, luxury, and beauty industries. Our unparalleled portfolio includes prestigious representation entities such as IMG Models, Art + Commerce, and The Wall Group. Join us and be part of a team that defines the future of style and culture worldwide.

The Role

At IMG Models, we’re not just a modeling talent agency, we represent the ultimate tastemakers shaping the future of fashion, style, culture, and creativity worldwide. If you thrive in fast-paced environments, love the buzz of high-profile deals, and want to work alongside top models, creatives, and luxury brands, this is your backstage pass to an exciting career!

We are seeking a highly organized, energetic, and proactive Assistant to support IMG Models LA. This is a fast-paced, high-volume position requiring impeccable attention to detail, excellent communication skills, and the ability to juggle multiple priorities with grace. If you thrive in a dynamic environment and have a passion for the fashion and entertainment industry, this role is for you.

What You’ll Do

• General Support & Communication:
  • Act as a reliable point of contact for talent and brands, maintaining positive and professional relationships.
  • Shadow back-and-forth contract negotiations and attend finance calls to deepen industry knowledge.
  • Provide daily to-do lists and assist with prioritization to keep the manager on track.
  • Maintain updated talent’s calendars, booking charts, and portfolio logs.
  • Screen incoming calls professionally and route accordingly.
  • Prepare executive correspondence, pitching materials, and decks using PowerPoint, Excel, Word, Photoshop, and Adobe.
  • Exhibit assertiveness and persistence-following up consistently and managing difficult personalities with grace.
  • Support talent and managers across different time zones.
• Deal Management & Negotiations:
  • Support manager in negotiating the deal.
  • Facilitate contract execution, liaising with Legal for long-form agreements and securing signatures.
• Talent & Brand Coordination:
  • Gather and organize creativepitches on behalf oftalenttobrands.
  • Maintainand coordinate schedules and logistics to ensure seamless partnershipsbetweentalentand brand.
  • Arrange and coordinate travel for talent.
• Financial & Administrative Support:
  • Collect billing information and coordinate with accounting to monitor payment schedules, ensuring timely agency payment.
  • Send invoices to brands and manage manager’s and talent’s expenses.

Who You Are

• A quick learner who can absorb new information like a sponge and apply skills in real-time.
• Exceptionally organized and detail-oriented, able to manage a high volume of deals without missing a beat.
• An effective, articulate communicator who can confidently interact with senior leaders,talent, and brands.
• Positiveand resilient-able to handle pressure, and last-minute changes.
• Passionate aboutthe business of fashion and beauty.
• Techand social media-savvy with strong skills in Microsoft Office Suite,Adobe Creative Cloud, with various social media platforms.
• Confident communicator who is not afraid to be assertiveto get the job done.
• A team player whocan wear multiple hats.
• Dog lover a plus!

Why Join Us?

At IMG Models, if you’ve ever dreamed with working with some of the most dynamic talent in the world and pop culture excites you, this is your opportunity to get your foot in the door!This is a unique opportunity to grow your career in a fast-paced, creative, and supportive environment.

Minimal Requirements:

• 1-3 years’ experience assisting a senior level executive.
• High proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
• CRM and SAP experience a plus.
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Exceptional interpersonal skills.
• Professional demeanor and positive attitude.
• Excellent written and verbal communication skills.

How We Work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $18.75 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $25.00 hourly