Billings Assistant, Art + Commerce

William Morris Endeavor Entertainment, LLC; New York (NY); On-site; USD 27,000 - 36,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off

Job summary

William Morris Endeavor Entertainment, LLC is seeking a Billing/Post Production Assistant in New York to support photography agents and producers in billing and post production duties. You will manage invoicing, expenses, vendor interactions, and budgets while coordinating calendars and deadlines.

The role requires strong administrative skills, familiarity with MS Office and CRM systems, and the ability to juggle multiple projects in a fast-paced fashion environment.

Qualifications

• Associate's or Bachelor's degree preferred.
• Minimum of 2 years of administrative and billing experience.
• Organized with ability to oversee multiple projects.
• Proficient in Microsoft Office and CRM systems.
• Experience with fashion/advertising market is a plus.

Responsibilities

• Support fashion photography agents and producers in billing and post production processes.
• Handle invoicing, expense processing, vendor invoices, and vendor setups.
• Manage post production budgets, calendar coordination, and deadline tracking.
• Coordinate between artists and clients to ensure timely delivery.

Skills

Billing experience

Administrative skills

MS Office

CRM systems

Strong communication

Education

Associate or Bachelor’s degree

Tools

Concur expense system

CRM systems

Microsoft Office

Job description

The Role and What You'll Do:

The Billing/Post Production Assistant is responsible for supporting fashion photography agents and producers in the overall photography production process. Billing responsibilities include but are not limited to advance and final invoicing, reconciling production job wraps, processing expenses through concur expense management system, credit card coding, submitting and processing vendor invoices, handling new vendor setups, tracking incoming and outgoing payments, organizing and communicating regular accounting overviews for artists, and working closely with the accounting team. Post production responsibilities include being the point person between the artist and the client, creating and managing post production budgets, negotiating expenses, booking vendors, managing calendars, meeting deadlines, and calling in final artwork.

You Have These:

• Associate's Degree or Bachelor's Degree preferred.
• Minimum of 2 years of administrative and billing experience
• Highly developed administrative skills in comparable field is a plus
• Must be organized in overseeing numerous coinciding projects
• Ability to multi-task and prioritize.
• Working knowledge of Microsoft Office, Word, Excel, CRM systems and ability to learn new systems
• Professional communication skills to interface with clients and artists
• Specialized knowledge of the fashion and advertising market
• Interest in contemporary photography, fashion, pop culture and publishing

How We Work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, you may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:

$19.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum:

$26.00 hourly