Billings Assistant, Art + Commerce

WME; New York (NY); On-site; USD 27,000 - 36,000; Full time

Job summary

WME Fashion is seeking a Billing/Post Production Assistant to support fashion photography agents and producers across the production cycle. The role covers invoicing, expense processing, vendor management, and communicating accounting overviews to artists and the team.

You will also handle post production budgeting, vendor bookings, calendar management, and ensuring deadlines are met while liaising between artists and clients. A strong admin background is essential.

Qualifications

• Associate's or Bachelor's degree preferred.
• Minimum of 2 years of administrative and billing experience.
• Experience in fashion/advertising market is a plus.
• Must be organized with overseeing numerous coinciding projects.
• Ability to multi-task and prioritize.
• Proficient with Microsoft Office, Excel, and CRM systems.
• Professional communication skills to interface with clients and artists.

Responsibilities

• Support billing processes: invoicing, expense processing, vendor invoices, vendor setups, and payments tracking.
• Be the point person between artist and client for post-production coordination and budgeting.
• Manage calendars, book vendors, and ensure deadlines are met.
• Collaborate with accounting to provide regular overviews to artists and teams.

Skills

Administrative skills

Multitasking

Organizational skills

Professional communication

Ability to learn new systems

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Excel

CRM systems

Job description

WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Fashion Events and Properties, IMG Models, and The Wall Group.

The Role And What You’ll Do

The Billing/Post Production Assistant is responsible for supporting fashion photography agents and producers in the overall photography production process. Billing responsibilities include but are not limited to advance and final invoicing, reconciling production job wraps, processing expenses through concur expense management system, credit card coding, submitting and processing vendor invoices, handling new vendor setups, tracking incoming and outgoing payments, organizing and communicating regular accounting overviews for artists, and working closely with the accounting team. Post production responsibilities include being the point person between the artist and the client, creating and managing post production budgets, negotiating expenses, booking vendors, managing calendars, meeting deadlines, and calling in final artwork.

You Have These

• Associate's Degree or Bachelor's Degree preferred.
• Minimum of 2 years of administrative and billing experience
• Highly developed administrative skills in comparable field is a plus
• Must be organized in overseeing numerous coinciding projects
• Ability to multi-task and prioritize.
• Working knowledge of Microsoft Office, Word, Excel, CRM systems and ability to learn new systems
• Professional communication skills to interface with clients and artists
• Specialized knowledge of the fashion and advertising market
• Interest in contemporary photography, fashion, pop culture and publishing

HowWeWork:

WME Groupis at the center of sports, media, entertainment, and fashion and is alargely relationship-basedbusiness. To foster an environment of collaboration, develop our future talent, andbuild onrelationships across leadership, peers, and teams, we workfrom the office 4 days per week.We see immeasurable value internally and throughout the core of the businesses we support.

Don’tmeet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so ifyou’reexcited about thisrolebut yourpast experiencedoesn’talign perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum

$19.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum

$26.00 hourly