Billing & Vendor Operations Coordinator

TekWissen LLC; New York (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

TekWissen Group is seeking a Billing Coordinator to support day-to-day billing and vendor operations for the MACS team in New York City. The role focuses on processing invoices, managing vendor data, and ensuring timely payments within a fast-paced internal media environment.

The ideal candidate has 1–2 years of billing or accounts payable experience, strong Excel/Google Sheets skills (VLOOKUP, pivots), and comfort working in an agile transformation context.

Qualifications

• 1-2 years' experience with invoice processing and/or billing, or Accounts Payable, or collections.
• Bachelor's degree in Finance, accounting, or business administration (Marketing acceptable).
• G Suite or MS Office suite experience.
• Google Sheets or Excel with VLOOKUP, pivot tables, and formulas.
• Ability to work in an agile environment undergoing transformation.

Responsibilities

• Maintain team billing tracker and related financial documents.
• Collaborate with vendors and internal teams to resolve billing discrepancies and onboarding requests.
• Proactively address ad hoc billing enquiries from vendors and internal clients regarding payment status.
• Respond to emails and inquiries promptly to avoid escalation.
• Initiate meetings with internal teams and external partners to ensure billing processes are followed.
• Maintain relationships with multiple internal teams to ensure accurate and timely information flow.

Skills

Invoice processing

Accounts Payable

VLOOKUP

Pivot tables

Excel

Google Sheets

MS Office

Agile environment

Education

Bachelor's degree in Finance/Accounting/Business Administration

Tools

SAP

Oracle Fusion

G Suite

Microsoft Office

Job description

TekWissen Group is seeking a Billing Coordinator to support day-to-day billing and vendor operations for the MACS team in New York City. The role focuses on processing invoices, managing vendor data, and ensuring timely payments within a fast-paced internal media environment.

The ideal candidate has 1–2 years of billing or accounts payable experience, strong Excel/Google Sheets skills (VLOOKUP, pivots), and comfort working in an agile transformation context.