AP Coordinator

Northeast Treatment Center; Philadelphia (Philadelphia County); On-site; USD 55,000 - 60,000; Full time

Job summary

Northeast Treatment Center in Philadelphia is seeking an Accounts Payable Coordinator to ensure timely payments and manage vendor invoices. The role requires accuracy and attention to detail in processing financial records in compliance with nonprofit standards.

Key responsibilities include invoice processing, vendor management, and assisting with month-end close activities. Candidates should have strong bookkeeping skills and a minimum of a high school diploma. Knowledge of accounting software like Bill.com is preferred.

Qualifications

• Minimum high school diploma (higher education in accounting preferred).
• Strong bookkeeping, math, and computer skills.
• Excellent attention to detail and accuracy.
• Communication and vendor-management abilities.
• Able to work under pressure with high volumes of invoices.

Responsibilities

• Review, verify and code vendor invoices accurately.
• Prepare and process checks, ACH and wire transfers.
• Maintain vendor files and respond to inquiries.
• Reconcile accounts payable ledger.
• Follow internal controls and nonprofit financial regulations.

Skills

Strong bookkeeping

Math skills

Communication skills

Attention to detail

Vendor management

Organizational abilities

Education

High school diploma (higher education in accounting preferred)

Tools

Bill.com

Chrome River

Microsoft Dynamics

Job description

Job Details

Job Location: 520 N Columbus Blvd - Philadelphia, PA 19123

Salary Range: $55,000.00 - $60,000.00 per year

The Accounts Payable Coordinator is responsible for processing vendor invoices, ensuring timely payments, maintaining accurate records in compliance with NET policies and procedures, and nonprofit accounting standards. This role supports the finance team by managing payables and assisting with month-end close.

Key Responsibilities

• Invoice Processing
  • Review, verify and code then enter vendor invoices accurately into the accounting system.
  • Ensure services/products provided by the vendor have been received and accepted by NET.
  • Ensure proper approvals and adherence to organizational policies.
  • Ensure invoices are properly aged in accordance with terms.
• Payments
  • Prepare and process checks, ACH and wire transfers.
  • Monitor payment schedules and resolve discrepancies.
• Vendor Management
  • Maintain vendor files and respond to inquiries.
  • Maintain positive vendor relations.
  • Ensure compliance with W-9 and 1099 reporting requirements.
• Month-End Close
  • Reconcile accounts payable ledger.
  • Assist with accruals and expense reporting.
• Compliance
  • Follow internal controls and nonprofit financial regulations.
  • Support audit preparation as needed.

Qualifications

• Minimum high school diploma (higher education in accounting preferred)
• Strong bookkeeping, math, and computer skills
• Excellent attention to detail and accuracy
• Communication and vendor-management abilities
• Detail-oriented and organized
• Able to work under pressure with high volumes of invoices
• Experience working in a hybrid environment
• Knowledge of third‑party programs such as Bill.com and Chrome River
• Experience with Microsoft Dynamics is a plus