Billing Coordinator

Kforce Inc; New York (NY); On-site; USD 48,000 - 65,000; Full time

Job summary

Kforce is seeking a detail-oriented Billing Coordinator in New York, NY to support billing operations, invoice generation, and revenue-related processes. You will ensure accurate billing, resolve discrepancies, and maintain customer records while collaborating with Sales, Customer Service, Operations, and Finance teams.

The role requires 2+ years in billing or AR, strong Excel skills, and excellent attention to detail.

Qualifications

• 2+ years in billing, invoicing, accounts receivable, or related accounting.
• Proficiency in Microsoft Excel and MS Office applications.
• Strong attention to detail and accuracy.
• Excellent communication and customer service skills.

Responsibilities

• Prepare, review, and process customer invoices accurately and timely.
• Verify billing information, pricing, contracts, and account details prior to invoicing.
• Research and resolve billing discrepancies, customer inquiries, and invoice disputes.
• Maintain accurate customer billing records and supporting documentation.
• Coordinate with Sales, Customer Service, Operations, and Finance teams.
• Process billing adjustments, credits, and account corrections as needed.
• Monitor invoice status and assist with collections follow-up when required.
• Reconcile billing data and support month-end close activities.
• Prepare billing reports, account analyses, and revenue-related documentation.
• Ensure compliance with company policies, customer agreements, and billing procedures.
• Assist with process improvements to increase billing accuracy and efficiency.

Skills

Billing & Invoicing

Accounts Receivable

Excel

Data Accuracy

Communication

Time Management

Process Improvement

Customer Service

Education

Associate's or Bachelor's degree

Tools

ERP Systems

Billing Software

Job description

Responsibilities

Kforce has a client that is seeking a Billing Coordinator in New York, NY. Summary: We are seeking a detail-oriented Billing Coordinator to support billing operations, invoice generation, customer account maintenance, and revenue-related administrative processes. This role is responsible for ensuring accurate and timely billing, resolving billing discrepancies, maintaining customer records, and supporting the overall revenue cycle. The ideal candidate has strong organizational skills, attention to detail, and experience working with billing, invoicing, or accounts receivable processes.

• Billing Coordinator will prepare, review, and process customer invoices accurately and timely
• Verify billing information, pricing, contracts, and account details prior to invoicing
• Research and resolve billing discrepancies, customer inquiries, and invoice disputes
• Maintain accurate customer billing records and supporting documentation
• Coordinate with Sales, Customer Service, Operations, and Finance teams to ensure billing accuracy
• Process billing adjustments, credits, and account corrections as needed
• As a Billing Coordinator, you will monitor invoice status and assist with collections follow-up when required
• Reconcile billing data and support month-end close activities
• Prepare billing reports, account analyses, and revenue-related documentation
• Ensure compliance with company policies, customer agreements, and billing procedures
• Assist with process improvements to increase billing accuracy and efficiency

Requirements

• 2+ years of billing, invoicing, accounts receivable, or related accounting experience
• Experience researching and resolving billing discrepancies
• Proficiency in Microsoft Excel and Microsoft Office applications
• Strong attention to detail and accuracy
• Strong communication and customer service skills
• Excellent organizational and problem-solving abilities
• Ability to manage multiple deadlines and priorities

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field
• Experience with ERP, billing, or accounting systems
• Accounts Receivable or Order-to-Cash experience
• Experience supporting month-end close and financial reporting activities

Key Competencies

• Billing & Invoicing
• Customer Account Management
• Accounts Receivable Support
• Revenue Operations
• Account Reconciliations
• Data Accuracy
• Problem Solving
• Microsoft Excel
• Communication Skills
• Time Management
• Attention to Detail
• Process Improvement

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.