Billing Specialist - Part Time Temporary

penncolor; United States; Hybrid; USD 28,000 - 41,000; Part time

Job summary

Penn E&R is seeking a Billing Specialist - Part Time Temporary to support billing across multiple projects in a dynamic office environment. The role requires 10-20 hours per week for about 6 months, with hybrid work options after training and base in Doylestown, PA.

The ideal candidate will have strong Excel skills, experience with billing systems, and a detail-oriented, customer-focused approach to ensure accurate invoices and timely collections.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred; equivalent work experience may be considered.
• 3+ years of experience in billing, accounts receivable, finance operations, or similar administrative role.
• Strong understanding of billing procedures, invoice processing, account reconciliation, and financial recordkeeping.
• Proficiency with Microsoft Excel and experience using ERP or billing systems.
• Excellent attention to detail with strong written and verbal communication skills.

Responsibilities

• Prepare, review, and issue customer invoices accurately and in accordance with company policies, contractual terms, and billing schedules.
• Verify billing data by reviewing supporting documentation, pricing details, account information, and service or product records.
• Research, investigate, and resolve billing discrepancies, disputed charges, and invoice-related questions from customers or internal stakeholders.
• Maintain complete and accurate billing records, customer account details, and supporting documentation for audit and compliance purposes.
• Process billing adjustments, credit memos, rebills, and account updates as needed.
• Monitor account status, aging information, and payment activity to identify overdue balances or irregularities.
• Collaborate with other Billing Admins and Project Managers to clarify billing information and improve billing accuracy.
• Support month-end and period-end close activities by preparing billing reports, reconciling data, and ensuring all transactions are properly recorded.
• Respond to customer inquiries regarding invoices, payment terms, balances, and account history in a professional and timely manner.
• Accounts Receivables & Collections Support - assist/collaborate with project managers on client communications for overdue invoices.
• Identify opportunities to improve billing workflows, internal controls, and process efficiency.
• Ensure compliance with internal procedures, confidentiality standards, and applicable billing-related regulations.

Skills

Attention to detail

Analytical thinking

Communication skills

Time management

Customer service

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

ERP or billing systems

Oracle billing system (preferred)

Job description

Job Description:
At Penn E&R, we empower professionals to create lasting, positive impact through environmental remediation, civil engineering design, and regulatory guidance that protect ecosystems, restore land, and improve infrastructure. Whether you're cleaning up a former industrial site or designing a stormwater management system for a new development, your work here contributes to a safer, more sustainable world.

Bring your creativity, resourcefulness, and drive to Penn E&R, where every day is an opportunity to learn, grow, and lead. Ready to take on what's next? Let's make it happen together!

Penn E&R is seeking a Billing Specialist - Part Time Temporary who would be expected to work 10-20 hours per week for approximately 6 months. While you will be based out of our Doylestown, PA office, we offer hybrid flexibility after training is complete. You will have the opportunity to perform a wide range of tasks across all of Penn E&R's market sectors and be expected to perform office-based assignments.

Essential Duties and Responsibilities:

• Prepare, review, and issue customer invoices accurately and in accordance with company policies, contractual terms, and established billing schedules.
• Verify billing data by reviewing supporting documentation, pricing details, account information, and service or product records.
• Research, investigate, and resolve billing discrepancies, disputed charges, and invoice-related questions from customers or internal stakeholders.
• Maintain complete and accurate billing records, customer account details, and supporting documentation for audit and compliance purposes.
• Process billing adjustments, credit memos, rebills, and account updates as needed.
• Monitor account status, aging information, and payment activity to help identify overdue balances or irregularities.
• Collaborate with other Billing Admins and Project Managers to clarify billing information and improve billing accuracy.
• Support month-end and period-end close activities by preparing billing reports, reconciling data, and ensuring all transactions are properly recorded.
• Respond to customer inquiries regarding invoices, payment terms, balances, and account history in a professional and timely manner.
• Accounts Receivables & Collections Support - Assist/Collaborate with project managers on client communications for overdue invoices.
• Identify opportunities to improve billing workflows, internal controls, and process efficiency.
• Ensure compliance with internal procedures, confidentiality standards, and applicable billing-related regulations.

Qualifications include:

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience may be considered.
• 3+ years of experience in billing, accounts receivable, finance operations, or a similar administrative or accounting support role.
• Strong understanding of billing procedures, invoice processing, account reconciliation, and financial recordkeeping.
• Proficiency with Microsoft Excel and experience using accounting, ERP, or billing systems.
• Excellent attention to detail with the ability to identify errors, inconsistencies, and missing information.
• Strong written and verbal communication skills with a customer-service mindset.
• Ability to prioritize tasks, meet deadlines, and manage multiple assignments in a fast-paced environment.
• Ability to handle sensitive financial information with professionalism and confidentiality.

Preferred Qualifications

• Experience/Proficiency using an Oracle based billing system.
• Experience working in a high-volume billing environment.
• Knowledge of collections processes, payment application, and account aging analysis.
• Experience with process improvement initiatives and documentation of standard operating procedures.
• Familiarity with industry-specific billing requirements, customer contract terms, and compliance standards.

Core Competencies

• Accuracy and attention to detail
• Analytical and problem-solving ability
• Time management and organization
• Customer service and relationship management
• Collaboration and cross-functional communication
• Accountability and follow-through
• Adaptability and continuous improvement mindset

Work Environment

This position typically operates in a professional office or remote business environment and may require extended periods of computer work, data entry, and communication w