Accounts Receivable Specialist

London Approach; Willistown Township (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

London Approach in Paoli, PA is seeking an Accounts Receivable Specialist to manage daily AR activities, apply payments (ACH, wire, checks, and credit cards), and maintain customer accounts.

You will reconcile accounts, prepare statements and reports, support month-end close, assist with collections and research discrepancies, and collaborate with internal teams to resolve billing issues.

Qualifications

• 2+ years of accounts receivable, billing, cash application, and AIA billing experience.
• Strong understanding of accounts receivable processes and accounting principles.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to research and resolve discrepancies independently.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of professionalism and customer service orientation.

Responsibilities

• Process and maintain customer invoices, payments, credits, and account adjustments accurately and timely.
• Apply customer payments to the appropriate accounts and invoices, including ACH, wire, check, and credit card transactions.
• Generate, prepare, edit and finalize customer invoices, change order requests, AIA billing, etc. in accordance with contract requirements.
• Reconcile customer accounts and research discrepancies, unapplied cash, short payments, and deductions.
• Monitor outstanding receivables and follow up on past-due balances in accordance with company policies.
• Communicate professionally with customers regarding account balances, invoices, payment status, and account discrepancies.
• Prepare and distribute customer statements and other account-related documentation.
• Research and resolve billing and payment issues by collaborating with internal departments and customers.
• Maintain accurate customer records and supporting documentation.
• Assist with monthly account reconciliations and month-end closing activities.
• Prepare AR reports, aging reports, and other financial information as requested.
• Support credit and collections activities, including researching customer payment history and escalating delinquent accounts when necessary.
• Ensure compliance with established accounting policies, procedures, and internal controls.
• Assist with special projects and other accounting responsibilities as needed.

Skills

Accounts receivable

Cash application

Customer communication

Attention to detail

Excel

ERP systems

Tools

ERP systems

Excel

Job description

We are seeking a detail-oriented and organized Accounts Receivable Specialist. This individual will be responsible for managing daily accounts receivable activities, ensuring accurate and timely cash application, maintaining customer accounts, and supporting collection efforts. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Location: Paoli, PA

Key Responsibilities

• Process and maintain customer invoices, payments, credits, and account adjustments accurately and timely.
• Apply customer payments to the appropriate accounts and invoices, including ACH, wire, check, and credit card transactions.
• Generate, prepare, edit and finalize customer invoices, change order requests, AIA billing, etc. in accordance with contract requirements.
• Reconcile customer accounts and research discrepancies, unapplied cash, short payments, and deductions.
• Monitor outstanding receivables and follow up on past-due balances in accordance with company policies.
• Communicate professionally with customers regarding account balances, invoices, payment status, and account discrepancies.
• Prepare and distribute customer statements and other account-related documentation.
• Research and resolve billing and payment issues by collaborating with internal departments and customers.
• Maintain accurate customer records and supporting documentation.
• Assist with monthly account reconciliations and month-end closing activities.
• Prepare AR reports, aging reports, and other financial information as requested.
• Support credit and collections activities, including researching customer payment history and escalating delinquent accounts when necessary.
• Ensure compliance with established accounting policies, procedures, and internal controls.
• Assist with special projects and other accounting responsibilities as needed.

Qualifications

• 2+ years of accounts receivable, billing, cash application, and AIA billing experience.
• Strong understanding of accounts receivable processes and accounting principles.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to research and resolve discrepancies independently.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of professionalism and customer service orientation.