Billing Specialist: Invoicing, Excel Reporting, Client Rules

Topographic, Inc.; Benbrook, Northern (TX, KY); Hybrid; USD 40,000 - 65,000; Full time

Job summary

Topographic, Inc. is seeking a detail-oriented Billing Coordinator to manage client invoices in a fast-paced environment.

You will collaborate with project managers and the Billing Manager to ensure accuracy and timeliness, and you will build Excel-based reports to support cost tracking. The role requires strong communication, the ability to adapt to different client rules, and a commitment to quality control across all billing processes.

Qualifications

• Direct billing experience with customers or clients.
• Strong accuracy and confidentiality.
• Excellent verbal, written, and listening communication.
• Ability to work independently and as part of a team.
• Advanced time management and prioritization skills.

Responsibilities

• Create and send accurate client invoices.
• Research and resolve disputed invoices.
• Edit/Create Excel files including VLOOKUP and Pivot tables.
• Track project costs and report variances.
• Ensure compliance with client billing rules.
• Collaborate with Project Managers and Billing Manager.
• Adapt to varying client billing requirements.
• Additional duties as assigned.

Skills

Billing experience

Customer interaction

Time management

Attention to detail

Team collaboration

Tools

Excel

Pivot tables

Job description

Topographic, Inc. is seeking a detail-oriented Billing Coordinator to manage client invoices in a fast-paced environment.

You will collaborate with project managers and the Billing Manager to ensure accuracy and timeliness, and you will build Excel-based reports to support cost tracking. The role requires strong communication, the ability to adapt to different client rules, and a commitment to quality control across all billing processes.