Billing Specialist I: Precise Invoicing & Data Entry

Sims Crane And Equipment; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Sims Crane & Equipment is seeking a detail-oriented Billing Specialist I to join our finance team. In this entry-level role, you will assist in preparing, processing, and tracking invoices for services provided, ensuring accurate billing and timely submissions.

You will handle data entry in billing software, maintain customer records, generate monthly reports, and respond to inquiries, while learning company policies and industry regulations.

Qualifications

• High school diploma or equivalent required; associate’s degree in accounting, finance, or related field preferred.
• 0-1 years experience in billing, accounting, or related administrative role preferred (entry-level).
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) is required; experience with billing or accounting software (e.g., QuickBooks, SAP) is a plus.
• Experience submitting invoices to customer portals or adhering to customer submission requirements is a plus.
• Must be legally authorized to work in the United States; capable of reading, speaking, and understanding English.

Responsibilities

• Generate and review invoices based on sales orders for one day jobs.
• Ensure accurate billing details including pricing, quantities, terms, and customer information.
• Verify invoice information against contracts or agreements to ensure compliance with billing terms.
• Submit invoices to customer portals or via email, mail, or electronic submission.
• Monitor submission confirmations and track invoice status to ensure timely processing and payment.
• Respond to customer inquiries regarding invoices, payments, and account details.
• Enter billing data into accounting or billing software accurately and timely.
• Maintain and update customer account information and records.
• Assist with managing billing documentation and filing systems.
• Generate and review monthly billing reports for management and reconcile records.

Skills

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Accounting basics

Education

High school diploma

Associate degree in accounting/finance

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

QuickBooks

SAP

Job description

Sims Crane & Equipment is seeking a detail-oriented Billing Specialist I to join our finance team. In this entry-level role, you will assist in preparing, processing, and tracking invoices for services provided, ensuring accurate billing and timely submissions.

You will handle data entry in billing software, maintain customer records, generate monthly reports, and respond to inquiries, while learning company policies and industry regulations.