Billing Specialist – Deltek Costpoint & Gov't Contracts

Planned Systems International; Northern (KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid leave

Health, dental, vision

401(k) match

Tuition reimbursement

Job summary

Planned Systems International is seeking a Billing Specialist to join the Corporate Financial Management team in Kentucky. The role focuses on accurate invoicing under federal contracts, ensuring compliance with FAR/DFARS and contract terms, and improving billing processes.

You will review invoices in Deltek Costpoint, reconcile to GL and project accounting, resolve disputes, support audits, and collaborate with Project Management to maintain proper funding and billing controls in a fast-paced

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2+ years government contractor experience.
• Proficiency in Deltek Costpoint strongly preferred.
• Strong knowledge of government contract regulations and compliance requirements.
• MS Excel and MS Word proficiency.

Responsibilities

• Prepare, review, and process customer invoices in Deltek Costpoint accurately and on schedule.
• Ensure invoices comply with customer contract requirements and funding limitations.
• Review project setup and billing terms to ensure proper invoice generation.
• Analyze unbilled accounts receivable and resolve billing issues in a timely manner.
• Configure and maintain billing parameters, project setup validations, and invoice formats.
• Troubleshoot Costpoint billing errors and collaborate with system administrators when necessary.
• Review contract modifications and funding changes to ensure accurate billing treatment.
• Collaborate with Project Management and Project Control teams to resolve billing and invoicing discrepancies.
• Monitor contract ceilings, funding limits, and period-of-performance restrictions.
• Support contract audits and customer invoice reviews.
• Reconcile billing activity to the general ledger and project accounting records.
• Investigate and resolve invoice rejections and customer disputes.
• Ensure billing practices comply with company policies, FAR/DFARS regulations, and customer requirements.
• Maintain strong internal controls over invoicing processes.
• Support internal and external audits by providing billing documentation and explanations.
• Assist with month-end and year-end close activities related to billing.
• Participate in process improvement initiatives to increase accuracy and efficiency.

Skills

Analytical thinking

Communication

Problem solving

Detail oriented

Organizational skills

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Deltek Costpoint

Job description

Planned Systems International is seeking a Billing Specialist to join the Corporate Financial Management team in Kentucky. The role focuses on accurate invoicing under federal contracts, ensuring compliance with FAR/DFARS and contract terms, and improving billing processes.

You will review invoices in Deltek Costpoint, reconcile to GL and project accounting, resolve disputes, support audits, and collaborate with Project Management to maintain proper funding and billing controls in a fast-paced