Billing Specialist

Planned Systems International; Northern (KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid leave

Health, dental, vision

401(k) match

Tuition reimbursement

Job summary

Planned Systems International is seeking a Billing Specialist to join the Corporate Financial Management team in Kentucky. The role focuses on accurate invoicing under federal contracts, ensuring compliance with FAR/DFARS and contract terms, and improving billing processes.

You will review invoices in Deltek Costpoint, reconcile to GL and project accounting, resolve disputes, support audits, and collaborate with Project Management to maintain proper funding and billing controls in a fast-paced

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2+ years government contractor experience.
• Proficiency in Deltek Costpoint strongly preferred.
• Strong knowledge of government contract regulations and compliance requirements.
• MS Excel and MS Word proficiency.

Responsibilities

• Prepare, review, and process customer invoices in Deltek Costpoint accurately and on schedule.
• Ensure invoices comply with customer contract requirements and funding limitations.
• Review project setup and billing terms to ensure proper invoice generation.
• Analyze unbilled accounts receivable and resolve billing issues in a timely manner.
• Configure and maintain billing parameters, project setup validations, and invoice formats.
• Troubleshoot Costpoint billing errors and collaborate with system administrators when necessary.
• Review contract modifications and funding changes to ensure accurate billing treatment.
• Collaborate with Project Management and Project Control teams to resolve billing and invoicing discrepancies.
• Monitor contract ceilings, funding limits, and period-of-performance restrictions.
• Support contract audits and customer invoice reviews.
• Reconcile billing activity to the general ledger and project accounting records.
• Investigate and resolve invoice rejections and customer disputes.
• Ensure billing practices comply with company policies, FAR/DFARS regulations, and customer requirements.
• Maintain strong internal controls over invoicing processes.
• Support internal and external audits by providing billing documentation and explanations.
• Assist with month-end and year-end close activities related to billing.
• Participate in process improvement initiatives to increase accuracy and efficiency.

Skills

Analytical thinking

Communication

Problem solving

Detail oriented

Organizational skills

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Deltek Costpoint

Job description

Overview

Planned Systems International (PSI) is an Enterprise IT services company who focuses on designing, building, securing, and operating cutting-edge software solutions that drive mission success and operational excellence for Federal Government organizations. We are currently seeking a Billing Specialist to support our Corporate Financial Management team.

Essential Functions and Job Responsibilities

• Prepare, review, and process customer invoices in Deltek Costpoint accurately and on schedule.
• Ensure invoices comply with customer contract requirements and funding limitations.
• Review project setup and billing terms to ensure proper invoice generation.
• Analyze unbilled accounts receivable and resolve billing issues in a timely manner.
• Configure and maintain billing parameters, project setup validations, and invoice formats.
• Troubleshoot Costpoint billing errors and collaborate with system administrators when necessary.
• Review contract modifications and funding changes to ensure accurate billing treatment.
• Collaborate with Project Management and Project Control teams to resolve billing and invoicing discrepancies.
• Monitor contract ceilings, funding limits, and period-of-performance restrictions.
• Support contract audits and customer invoice reviews.
• Reconcile billing activity to the general ledger and project accounting records.
• Investigate and resolve invoice rejections and customer disputes.
• Ensure billing practices comply with company policies, FAR/DFARS regulations, and customer requirements.
• Maintain strong internal controls over invoicing processes.
• Support internal and external audits by providing billing documentation and explanations.
• Assist with month-end and year-end close activities related to billing.
• Participate in process improvement initiatives to increase accuracy and efficiency.

Minimum Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field. Preferred but not required.
• 2+ years of government contractor experience or equivalent.
• Proficiency in Deltek Costpoint strongly preferred.
• Strong knowledge of government contract regulations and compliance requirements.
• Strong knowledge of various contract types, including: Cost-Reimbursable, Time & Materials, Fixed Price, & Milestone-Based.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Billing and account reconciliation experience.
• Proficiency with MS Excel and MS Word.
• Ability to be a team player.
• Willingness to learn.
• Able to cope with fast paced environment.
• Ability to work with all levels of management team.
• Strong organization skills.
• Detail oriented.

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing [e-mail], or by dialing 703-575-8400.