Billing Specialist - Bilingual

Daikin Comfort; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Daikin Comfort in Miami, FL is seeking an experienced finance professional to coordinate invoice processing, validation, and posting for customer billing and tax records.

The role includes auditing invoice batches, responding to inquiries, ensuring government contract compliance (AIA billing), and maintaining accurate general ledger postings. 4–5 years of related experience and a 4-year degree are required, with strong MS Office and accounting software skills.

Qualifications

• Bachelor's degree from a four-year college or university, or 1–2 years related experience and/or training; or equivalent combination of education and experience.
• 4-5 Years minimum experience in a related finance/accounting role.

Responsibilities

• Audit each invoice batch for overall quality/appearance and investigate any unusual amounts.
• Respond to general customer or Representative inquiries concerning invoices and credits on customer accounts.
• Determine work procedures, prepare work schedules, and expedite workflow.
• Standardize procedures to improve efficiency and maintain harmony among workers and resolve grievances.
• Coordinate payment of Warranty claims.
• Ensure timely distribution of customer invoices and compliance on government contracts (AIA billing, etc).
• Enter manual invoices for non-customer internal company transactions and post to general ledger.
• Monitor tax code/rates changes and verify accurate tax calculations in the system.

Skills

Attention to detail

Analytical thinking

MS Excel

Communication skills

Financial data interpretation

Education

Bachelor's degree in Accounting or related field

Tools

Accounting software

ERP / databases

Microsoft Office suite

Job description

Job Summary

Coordinates activities of employees engaged in calculating, posting, and verifying duties to obtain and record financial data for use in maintaining customer financial and tax records by performing the following duties.

• Audit each invoice batch for overall quality/appearance. Investigate any unusual occurrences or dollar amounts.
• Respond to general customer or Rep inquires concerning invoices and credits on customer accounts.
• Determines work procedures, prepares work schedules, and expedites workflow.
• Studies and standardizes procedures to improve efficiency of subordinates and maintains harmony among workers and resolves grievances.
• Coordinate payment of Warranty claims.
• Responsible for timely distribution customer invoices.
• Ensures that we maintain compliance when working with Government contracts and specific customer requests such as AIA billing etc.
• Enter manual invoices for non-customer, internal company transactions as requested from Finance Department for transferring funds and posting to general ledger.
• Be aware of changes to the tax codes/rates and how this impacts customer's billings to be able to verify implementation of changes and accuracy of tax calculated by the system.
• 4 Year / Bachelor's Degree: Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Minimum Experience

4-5 Years

Essential Duties And Responsibilities

• Audit each invoice batch for overall quality/appearance. Investigate any unusual occurrences or dollar amounts.
• Respond to general customer or Rep inquires concerning invoices and credits on customer accounts.
• Determines work procedures, prepares work schedules, and expedites workflow.
• Studies and standardizes procedures to improve efficiency of subordinates and maintains harmony among workers and resolves grievances.
• Coordinate payment of Warranty claims.
• Responsible for timely distribution customer invoices.
• Ensures that we maintain compliance when working with Government contracts and specific customer requests such as AIA billing etc.
• Enter manual invoices for non-customer, internal company transactions as requested from Finance Department for transferring funds and posting to general ledger.
• Be aware of changes to the tax codes/rates and how this impacts customer's billings to be able to verify implementation of changes and accuracy of tax calculated by the system.

Minimum Education Requirements

Education Level

Education Level

• 4 Year / Bachelor's Degree: Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Required Knowledge, Skills, And Abilities

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• To perform this job successfully, an individual should have knowledge of the Microsoft Office software suite, and Accounting, Internet and Database software.

Work Environment: The noise level in the work environment is usually quiet.

Physical Demands: The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms.

Disclaimer

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required; the work environment characteristics described here are representative of those encountered by an employee while performing the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Other duties may be assigned.

Qualified Applicants must be legally authorized for employment in the United States. Qualified applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.