Billing Specialist BB

Simera Professional; United States; Remote; USD 42,000 - 70,000; Full time

Job summary

Simera Professional is seeking a detail‑oriented Billing Specialist to join our finance team in a fully remote capacity. The role focuses on accurate invoicing, payments, and maintaining up‑to‑date customer records.

You will verify pricing, discounts, taxes, and terms, process adjustments, and collaborate with Accounts Receivable, Finance, and Sales to resolve discrepancies while meeting tight deadlines. Strong Excel skills and confidentiality are essential.

Qualifications

• Experience in billing, invoicing, accounts receivable, accounting or a related field.
• Proven ability to prepare and process customer invoices accurately.
• Experience managing billing records, balances, and payment information.
• Familiarity with ERP systems, billing software, and Excel.
• Strong attention to detail and professional communication with customers and internal teams.

Responsibilities

• Prepare, review, and issue customer invoices accurately and on time
• Verify billing information, pricing, quantities, discounts, taxes, and payment terms
• Process billing adjustments, credits, refunds, and account corrections
• Maintain accurate customer billing records and account information
• Monitor outstanding invoices, payment status, and customer account balances
• Investigate and resolve billing discrepancies and invoice‑related issues
• Respond to customer inquiries regarding invoices, charges, payments, and account balances
• Coordinate with Accounts Receivable, Finance, Sales, and other teams to resolve billing issues
• Reconcile billing records with accounting systems and customer accounts
• Prepare billing reports, summaries, and aging information for management
• Ensure invoices are processed according to company policies and established procedures
• Maintain organized billing documentation and supporting records
• Assist with month‑end and year‑end billing activities
• Support audits and financial reviews by providing billing documentation when required
• Identify recurring billing issues and recommend process improvements
• Maintain confidentiality when handling customer and financial information
• Meet billing deadlines while maintaining a high level of accuracy

Skills

Billing

Invoicing

Accounts Receivable

Accounting

Finance

Attention to Detail

Communication

English Proficiency

Tools

ERP software

Excel

Billing software

Job description

Responsibilities

• Prepare, review, and issue customer invoices accurately and on time
• Verify billing information, pricing, quantities, discounts, taxes, and payment terms
• Process billing adjustments, credits, refunds, and account corrections
• Maintain accurate customer billing records and account information
• Monitor outstanding invoices, payment status, and customer account balances
• Investigate and resolve billing discrepancies and invoice‑related issues
• Respond to customer inquiries regarding invoices, charges, payments, and account balances
• Coordinate with Accounts Receivable, Finance, Sales, and other teams to resolve billing issues
• Reconcile billing records with accounting systems and customer accounts
• Prepare billing reports, summaries, and aging information for management
• Ensure invoices are processed according to company policies and established procedures
• Maintain organized billing documentation and supporting records
• Assist with month‑end and year‑end billing activities
• Support audits and financial reviews by providing billing documentation when required
• Identify recurring billing issues and recommend process improvements
• Maintain confidentiality when handling customer and financial information
• Meet billing deadlines while maintaining a high level of accuracy

Requirements

• Previous experience in billing, invoicing, accounts receivable, accounting, finance, or a similar role
• Experience preparing and processing customer invoices
• Experience managing billing records, account balances, and payment information
• Experience using accounting, billing, ERP, or financial management software
• Strong Excel or spreadsheet skills
• Experience investigating and resolving billing discrepancies
• Ability to manage high volumes of billing transactions while maintaining accuracy
• Ability to meet strict deadlines and follow established billing procedures
• Strong computer and digital skills
• Ability to communicate professionally with customers, vendors, and internal teams
• Ability to work independently and effectively in a remote environment
• Reliable internet connection and a suitable setup for remote work
• Professional, organized, dependable, and detail‑oriented attitude
• English proficiency is required if the position involves working with English‑speaking customers, vendors, or teams