Billing Specialist

ICF; Reston (VA); Hybrid; USD 55,000 - 94,000; Full time

Job summary

ICF seeks a Billing Specialist to prepare and review complex invoices for government and commercial clients. You will analyze unbilled receivables, coordinate with project accounting, and help resolve billing discrepancies in a fast-paced, hybrid Reston environment.

The role requires knowledge of Deltek Costpoint and strong Excel skills, with 2+ years in accounting/finance and a related degree. 2–3 days in the Reston office per week.

Qualifications

• 2+ years of accounting/finance experience.
• 6 months+ experience with Deltek Costpoint 7 or later.
• HS Diploma.
• Bachelor's degree in Accounting, Finance, or related field.

Responsibilities

• Prepare and review monthly invoices per contracts and company guidelines.
• Analyze unbilled receivables against Costpoint reports.
• Resolve billing inquiries with internal/external customers.
• Support collection efforts and issue resolution with project teams.

Skills

Accounting/Finance experience

Deltek Costpoint experience

MS Excel advanced (VLOOKUP, Pivot)

Education

Bachelor's degree in Accounting, Finance, or related field

HS Diploma

Tools

Deltek Costpoint 7+

Excel (VLOOKUP, Pivot)

Cognos reporting

Job description

We are seeking a Billing Specialist, who will be responsible for the preparation of complex billings for submission to customers. Project types range from FFP to T&M to Cost Plus. Clients include government agencies and commercial companies. You will also engage in unbilled analysis, accounts receivable collections, and financial reconciliations. This is a hybrid position with 2-3 days per week in the Reston, VA office.

What You Will Do

In this role you will prepare and review monthly invoices according to company guidelines and contract requirements utilizing financial reports to ensure overall invoice compliance. You will analyze unbilled receivables on a monthly basis against standard Costpoint reports, research and resolve a variety of internal and external customer inquiries concerning billing status, initiate communications to external and internal customers to resolve billing discrepancies and assist in collection efforts and resolving collection issues. You will work independently as well as cross functionally, multi-task with minimal supervision, and be able to produce indirect rate variance invoices as required. You will work closely with Project Accounting team, Program Managers, Project Financial Controllers, and Contract Managers to ensure accuracy and completeness of invoices. You must be deadline driven, able to work in a fast-paced environment, organized, a technical thinker, and detail oriented.

What You Will Bring With You

• 2+ years of overall Accounting/Finance experience.
• 6 months+ of recent experience using Deltek Costpoint 7, or later.
• HS Diploma

What We Would Like You To Bring With You

• Experience Using Deltek Costpoint billing module.
• Experience using V-lookup and Pivot Table functions in Excel,
• Solid experience in resolving unbilled.
• Experience using Cognos for reporting.
• Project Accounting, Set Up, and Revenue Recognition knowledge.
• Bachelor's degree in Accounting, Finance, or related field.
• Demonstrated proficiency in MS 365.
• Demonstrated ability to process a high volume of invoices monthly.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world’s toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read ourEEO policy. We will consider for employment qualified applicants with arrest and conviction records. Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please [e-mail] we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range

The pay range for this position based on full-time employment is:
$55,424.00 - $94,221.00
Reston, VA (VA30)