Billing Specialist

Pape-Dawson Engineers; Orlando (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Pape-Dawson Engineers in Orlando, FL is seeking a billing support professional to assist Project Managers and the accounting team with invoicing and related processes. You will prepare itemized invoices, verify data accuracy, and communicate with managers to obtain project information.

The role requires meticulous attention to detail, 2+ years in a similar role, and proficiency in MS Word/Excel; familiarity with Deltek Vantagepoint is a plus.

Qualifications

• Minimum 2+ years' experience in a similar role.
• Attention to detail with high accuracy.
• Experience with invoicing and billing processes.
• Ability to code and file documents per procedures.
• Strong communication with project managers and colleagues.
• Proficient in MS Word and MS Excel.

Responsibilities

• Prepare itemized invoices for engineering services.
• Contact Project Managers and senior managers to obtain or relay project information.
• Verify accuracy of billing data and revise as needed.
• Reconcile or note and report discrepancies on invoices and reports.
• Code project files and documents according to procedures.
• Keep records of invoices and support documents.
• File invoices and other accounting documents.
• Assist in gathering information and running accounting reports.
• Assist with other accounting duties within the department.

Skills

Strong communication skills

Teamwork and independence

Reliability

Detail-oriented

Education

High School diploma or GED

Tools

MS Word

MS Excel

Deltek Vantagepoint

Job description

Job Description: Overview:This position provides billing support to multiple Project Managers as well as assist other accounting professionals in the accounting department.

Responsibilities:

• Prepare itemized invoices for engineering services
• Contact Project Managers and other senior level managers to obtain or relay project information
• Verify accuracy of billing data and make revisions as needed or requested
• Reconcile or note and report discrepancies found on invoices and other accounting reports
• Code project files and documents according to company procedures
• Keep records of invoices and support documents
• File invoices and other accounting documents
• Assist in gathering information and running various accounting reports
• Assist with other accounting duties within the accounting department as needed or requested

Qualifications:

• High School diploma or GED equivalent
• Minimum of 2+ years' experience in a similar role
• Extremely detail-oriented with high level of accuracy
• Proficient in MS Word and MS Excel
• Experience using Deltek Vantagepoint software preferred but not required
• Flexibility in work assignments as priorities change
• Effective communication skills, both oral and written
• Effective interpersonal skills with all level of employees in an organization
• Must be able to work within a team and independently
• Must be reliable and dependable
• Must be able to work from 8 am to 5 pm, Monday through Friday with occasional overtime as needed

If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at [e-mail] or call [phone].

EEO Statement: All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.