Billing Specialist

Pape-Dawson Consulting Engineers, LLC; Orlando (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

Pape-Dawson Engineers in Orlando, FL is seeking a Billing Support Specialist to assist the accounting team with invoicing and reporting.

You will prepare itemized invoices, contact project managers for information, verify data accuracy, code files, and maintain organized records. Proficiency in MS Word and MS Excel is required; Deltek Vantagepoint experience is a plus; the role is Monday–Friday, 8 am–5 pm, on site.

Qualifications

• High School diploma or GED required.
• Minimum 2+ years in a similar role.
• Extremely detail–oriented with high accuracy.
• Proficient in MS Word and MS Excel.
• Deltek Vantagepoint experience preferred but not required.
• Flexibility in work priorities.
• Effective oral and written communication.

Responsibilities

• Prepare itemized invoices for engineering services.
• Contact Project Managers and senior managers for project information.
• Verify accuracy of billing data and revise as needed.
• Reconcile discrepancies on invoices and reports.
• Code project files and documents per procedures.
• Keep records of invoices and supporting documents.
• File invoices and accounting documents.
• Assist in gathering information and running accounting reports.
• Support other accounting duties as needed.

Skills

Attention to detail

Communication skills

Teamwork

Education

High School diploma or GED

Tools

MS Excel

MS Word

Deltek Vantagepoint

Job description

Job Description: Overview:

This position provides billing support to multiple Project Managers as well as assist other accounting professionals in the accounting department.

Responsibilities:

• Prepare itemized invoices for engineering services
• Contact Project Managers and other senior level managers to obtain or relay project information
• Verify accuracy of billing data and make revisions as needed or requested
• Reconcile or note and report discrepancies found on invoices and other accounting reports
• Code project files and documents according to company procedures
• Keep records of invoices and support documents
• File invoices and other accounting documents
• Assist in gathering information and running various accounting reports
• Assist with other accounting duties within the accounting department as needed or requested

Qualifications:

• High School diploma or GED equivalent
• Minimum of 2+ years’ experience in a similar role
• Extremely detail–oriented with high level of accuracy
• Proficient in MS Word and MS Excel
• Experience using Deltek Vantagepoint software preferred but not required
• Flexibility in work assignments as priorities change
• Effective communication skills, both oral and written
• Effective interpersonal skills with all level of employees in an organization
• Must be able to work within a team and independently
• Must be reliable and dependable
• Must be able to work from 8 am to 5 pm, Monday through Friday with occasional overtime as needed.

If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at [e-mail] or call [phone].

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Pape-Dawson is a leading civil engineering and professional services firm, with a history of delivering award-winning infrastructure and development projects with national impact. Our diverse team of experts is passionate about solving complex problems and making a difference in our communities. We offer career opportunities in a company culture that values personal growth and professional excellence. With world-class benefits and a commitment to your overall wellbeing, Pape-Dawson is a place where you can thrive both personally and professionally.