Senior Billing Specialist

Sentar; Huntsville (AL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Voluntary Medical/Dental/Vision plans

401k match

Paid time off (PTO)

Tuition reimbursement

Professional development reimbursement

Holiday and leave programs

Job summary

Sentar in Huntsville, AL is seeking a Senior Billing Specialist to support billing and accounts receivable for federal and commercial contracts. You will prepare, review, and submit invoices using Deltek Costpoint, interpret contract terms, and ensure compliance with FAR/DFARS provisions.

The ideal candidate has 5+ years in government contracting billing, strong Excel and data reconciliation skills, and the ability to coordinate with Program Management, Contracts, and Accounting to drive

Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration required.
• Minimum five years of progressive billing or project accounting experience.
• Experience with government contracting and FAR/DFARS.
• Proficiency with Deltek Costpoint Billing.
• Strong Excel skills including PivotTables and data reconciliation.

Responsibilities

• Prepare, review, and submit accurate invoices for federal government contracts and subcontracts as well as commercial contracts.
• Perform billing activities in Deltek Costpoint including invoice generation, review, reconciliation, posting and supporting document preparation.
• Manage billing for CPFF, T&M, FFP, and cost reimbursable contracts.
• Review contract terms, funding ceilings, CLINs, labor categories, billing rates, indirect rates, and special billing instructions.
• Submit invoices through government and customer portals such as PIEEWAWF, IPP, and other agency systems.
• Reconcile billing activity to project financial data, accounts receivable, and the general ledger.

Skills

Analytical skills

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Deltek Costpoint

PIEWAWF

IPP

Job description

Sentar is proud to be an employee owned company fostering a culture of empowerment collaboration and innovation Sentar is dedicated to developing the critical talent that the connected world demands to create solutions to address the convergence of cybersecurity intelligence analytics and systems engineering We invite you to join the team where you can build innovate and secure your career Sentar is seeking a Senior Billing Specialist in Huntsville AL

Role Description

Sentar is seeking a detail oriented and experienced Senior Billing Specialist to support billing and accounts receivable activities within a government contracting environment This position is responsible for preparing reviewing and submitting accurate and timely invoices for federal and commercial contracts using Deltek Costpoint The ideal candidate has strong knowledge of government contract billing requirements experience with multiple contract types and the ability to interpret contract terms funding documents CLIN structures indirect rates and customer invoicing requirements This individual will work closely with Program Management Contracts Project Accounting Accounts Receivable and other Accounting team members to resolve billing issues reduce unbilled balances support timely cash collection and assist with contract closeout

Essential Duties and Responsibilities

• Prepare review and submit accurate invoices for federal government contracts and subcontracts as well as commercial contracts
• Perform billing activities in Deltek Costpoint including invoice generation review reconciliation posting and supporting document preparation
• Manage billing for a variety of contract types includingCost Plus Fixed Fee CPFFTime and Materials T&M Firm Fixed Price FFPCost reimbursable contracts
• Review contract terms funding ceilings CLINs labor categories billing rates indirect rates fee calculations and special billing instructions
• Submit invoices through government and customer portals such as PIEEWAWF IPP and other agency specific systems
• Reconcile billing activity to project financial data accounts receivable records and the general ledger
• Monitor unbilled receivables billing backlog funding limitations and contract ceiling constraints
• Research and resolve billing discrepancies invoice rejections payment delays and customer inquiries
• Coordinate with Program Managers Contracts Program Control and Accounting to obtain required approvals and supporting documentation
• Maintain complete and audit ready billing files in accordance with company policies contract requirements and applicable government regulations
• Support month end and year end close activities including billing reconciliations and reporting
• Assist with contract closeouts final invoices indirect rate adjustments fee retainage tracking and billing true ups
• Support internal external and government audits including requests related to billing documentation and contract compliance
• Identify and implement process improvements that increase billing accuracy strengthen internal controls and reduce invoice cycle time
• Provide guidance and training to other staff performing billing functions and serve as a resource for complex billing matters
• Perform other related duties as assigned

Qualifications

• Clearance Level NA
• Education Bachelors degree in Accounting Finance Business Administration or a related field; equivalent relevant experience may be considered
• Experience At least five years of progressive billing or project accounting experience including significant experience in a government contracting environment
• At least three years of hands on experience with Deltek Costpoint Billing
• Demonstrated experience billing CPFF T&M FFP and cost reimbursable contracts
• Experience reviewing contract documents funding modifications CLIN structures billing instructions and indirect rate information
• Working knowledge of federal government contracting and billing requirements including applicable FAR and DFARS provisions
• Experience using government invoicing platforms such as PIEEWAWF or IPP
• Experience supporting DCAA DCMA customer or external financial audits
• Familiarity with provisional and final indirect billing rates
• Experience with subcontractor or intercompany billing
• Experience preparing final invoices and supporting government contract closeouts
• Advanced Microsoft Excel skills including PivotTables lookup functions formulas and reconciliation of large data sets
• Strong analytical and problem solving skills with exceptional attention to detail
• Ability to manage multiple priorities and meet recurring billing and month end deadlines
• Strong written and verbal communication skills
• Ability to work independently while collaborating effectively across Accounting Contracts and Program Management teams

Preferred Qualifications

• Experience with additional Deltek Costpoint modules including Accounts Receivable and General Ledger
• Experience mentoring or reviewing the work of other billing professionals
• Prior experience in a professional services cybersecurity engineering defense or federal technology contractor environment

Benefits at Sentar

• Voluntary Medical Dental Vision with Flexible Spending Plan options
• Voluntary Life Critical Illness Accident and Long Term Care insurance options
• Group Term Life Short Term and Long Term Disability is provided by Sentar to all qualifying employees
• Generous 401k match
• Competitive PTO plan that graduates quickly with years of service
• Other leave programs; holiday schedule along with bereavement maternity jury and military duty
• Tuition reimbursement
• Professional development reimbursement
• Recognition and Awards programs

Sentar is an affirmative action and equal opportunity employer MFVetsPersons with Disabilities Our culture is one of inclusivity and support Sentar is proudly an Equal Opportunity and VEVRAA Federal Contractor Employer MFVetsPersons with Disabilities Follow these links to learn more about your rights EEO Is the Law Poster; EEO Is Law Supplement; and Pay Transparency