Billing Specialist

Decision Technologies, Inc.; Arlington (VA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive Paid Time Off

Medical, Dental and Vision Insurance

Employee Assistance Programs

Flexible Spending Accounts

Insurance (Short/Long Term, Life, AD&D

401(k) match

Tuition Reimbursement

Paid Certifications

Job summary

Decision Technologies, Inc. is seeking a skilled Billing Specialist to join our billing team in Arlington, VA, with the option to work remotely.

You will manage the full billing cycle for government contracts, ensure accurate invoicing, and maintain DCAA compliance using Deltek Costpoint. You will prepare government vouchers, handle AR collections, and work with program managers to ensure appropriate contract funding values are reflected in every invoice.

Qualifications

• Minimum of 5 years of experience in a government contract accounting environment.
• Deltek Costpoint experience required.
• 5+ years progressive accounting experience, including 3+ years of billing operations.
• Strong understanding of Federal contracting accounting rules & DoD/service contracts.
• Working knowledge of DCAA guidelines & accounting requirements.
• GAAP knowledge as applied to government contracting.
• Advanced Excel skills for data manipulation and reporting.

Responsibilities

• Oversee end-to-end billing lifecycle: invoicing, AR collections, project configuration, and monitoring contract funding values.
• Prepare and process Government Vouchers using Deltek Costpoint and custom Excel schedules.
• Generate, review, and finalize client invoices in Costpoint.
• Ensure compliance across Contract types (FFP, Progress, Scheduled, T&M, Cost-Plus).
• Submit invoices and Retro Rate data to clients and via WAWF/eGov portals.
• Document billing guidelines, rates, accrual notes, and formatting per contract.
• Investigate and resolve complex billing inquiries with internal/external stakeholders.
• Process cash receipts and monitor AR to minimize aged receivables; support contract closeouts.
• Analyze billing operations for improvements and provide training/resources as needed.
• Create ad-hoc reports to analyze historical and current financial data.

Skills

Deltek Costpoint

DCAA compliance

GAAP

Excel

Federal contracting rules

Contract management

Multitasking

Communication skills

Education

Associate’s degree in accounting or finance

Tools

Deltek Costpoint (v7.1/8.1)

WAWF

eCraft

Job description

About Decision Technologies, Inc.

Decision Technologies was founded to help bridge the gap between Department of Defense and Federal Government acquisition programs and technology to help our customers optimize their decision-making process. Over the years, our areas of expertise have expanded to include Systems Engineering, Program Management, In-Service Engineering, Equipment Repair, Research and Development, Test and Evaluation, and Intelligence and Counterintelligence Support. Our growth and success have positioned us as a premier engineering and intelligence services provider contributing to our nation's defense.

Our company culture cultivates talented problem-solvers on focused on performance with industry-leading teamwork and responsiveness. We have established a reputation for offering superior services and solutions, proven integrity and innovation, employee engagement and development, and customer collaboration.

Bring your expertise and knowledge to our team!

Arlington, VA, or remotely

Position Description

Decision Technologies is seeking a highly skilled Billing Specialist to join our dedicated billing team. In this collaborative role, you will help execute the billing processes for our government contracts, ensuring accurate invoicing, strict DCAA compliance, and timely accounts receivable collections. By leveraging your expertise in Deltek Costpoint and federal accounting regulations, you will be a vital contributor to our financial operations, partnering closely with your peers and program managers.

Relevant Work Experience

• Minimum of 5 years of experience in a government contract accounting environment.
• Deltek Costpoint experience required.

Responsibilities

• Oversee the end-to-end billing lifecycle, including customer invoicing, accounts receivable (AR) collections, project configuration, and the continuous monitoring of contract funding values.
• Prepare and process Government Vouchers utilizing Deltek Costpoint and customized Excel-based billing schedules.
• Generate, review, and finalize accurate client invoices directly within the Costpoint system.
• Ensure compliance with diverse contract types (Firm-Fixed-Price, Progress, Scheduled, Time & Materials, and Cost-Plus) by routing completed vouchers to program managers for review and approval.
• Execute final invoice and Retro Rate submissions to clients and process them through associated government billing portals, including Wide Area Workflow (WAWF).
• Maintain comprehensive documentation of customer-specific billing guidelines, special arrangements, fee caps, approved rates, accrual notes, and expense formatting to ensure strict adherence to individual contract requirements.
• Investigate and resolve complex billing inquiries and discrepancies for both internal stakeholders and external clients.
• Process cash receipts accurately and actively track AR collections to ensure timely payment and minimize outstanding balances.
• Manage and execute comprehensive contract closeout procedures.
• Proactively analyze existing billing operations to identify process improvements, recommend solutions, and support ongoing training or resource needs.
• Develop and generate ad-hoc reports, providing comprehensive analysis of historical and current financial data to support business needs.

Required Qualifications

• Associate’s degree in accounting or finance (Note: 5 years of related experience can replace each year of required schooling, so 10 years of experience can replace 2 years of higher education, etc.).
• Minimum of 5 years of progressive accounting experience, including at least 3 years dedicated specifically to billing operations.
• Comprehensive, hands‑on experience utilizing Deltek Costpoint (versions 7.1, 8.1, or higher).
• Strong understanding of Federal contracting accounting rules and regulations, with specific expertise in Department of Defense (DoD) and service contracts.
• Working knowledge of Defense Contract Audit Agency (DCAA) guidelines and accounting requirements.
• Solid foundation in Generally Accepted Accounting Principles (GAAP) as applied specifically to the government contracting sector.
• Advanced proficiency in Microsoft Excel with proven ability to manipulate, analyze, and report on complex financial data.
• Proven ability to independently manage multiple priorities in a fast‑paced, high‑pressure environment, backed by a demonstrated proficiency in researching and resolving complex billing discrepancies.
• Working knowledge of WAWF and eCraft is preferred, though not mandatory.
• Excellent written, verbal, and interpersonal communication skills, with the ability to effectively collaborate with internal teams and external clients.
• Highly organized and meticulously detail‑oriented, with a strong focus on accuracy in financial processing and data review.
• Strong overall proficiency across the Microsoft Office Suite.

Compensation

Compensation at Decision Technologies, Inc. is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract‑specific affordability and organizational requirements.

Employee Benefits

• Competitive Paid Time Off
• Comprehensive Medical, Dental and Vision Insurance
• Employee Assistance Programs
• Flexible Spending Accounts (Medical, Dependent Care & Commuter)
• Company paid Short‑Term, Long‑Term, Life and AD&D Insurance
• 401(k) match
• Tuition Reimbursement
• Paid Certifications

Decision Technologies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Pay Range For This Role Is

70,000 - 90,000 USD per year (HQ)

70,000 - 90,000 USD per year (Remote)