Billing Specialist

Kaizen Lab Inc.; North Myrtle Beach (SC); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

401K Plan (matched)

Vision and Dental insurance

Disability, Life, and Accident保险

Paid Vacation

Referral Program

Bereavement leave

Job summary

Kaizen Lab Inc. is seeking a Billing Specialist for Avista Resort in North Myrtle Beach, SC. The role focuses on daily billing operations, HOA and homeowner services, and maintaining accurate, timely financial records.

You will handle HO engineering billing, asset creation and linking to WOs, and ensure costs are properly billed. Strong organization and attention to detail are essential for success in this role.

Qualifications

• The role requires strong organizational skills and the ability to manage multiple priorities with great attention to detail in billing.

Responsibilities

• Daily billing tasks for HOA and Homeowner services.
• Prepare weekly property reports for GM approval.
• Submit reports to Accounting promptly.
• Assist with engineering billing for all properties.
• Audit work orders for timers, inventory, photos, and details.
• Create assets for new electronics and HVACs; link to related WOs.
• Ensure costs are captured when invoices are processed via WOs.
• Bill WOs that meet criteria.
• Monitor department emails and respond.
• Support special projects and general admin tasks.
• Ensure compliance with billing policies and timely weekly/monthly reports.
• Clear all property billings daily in WorxHub; check Pre-bill WOs in Maestro monthly.

Job description

Billing Specialist - Avista Resort

Monday - Friday

Weekly Hourly pay

The Billing Specialist is responsible for supporting the daily administrative, billing, and operational functions of the Billing Department. This position assists with billing for HOA and Homeowner services, and provides administrative support to maintain efficient department operations and billing up to date.

The role requires strong organizational skills and the ability to manage multiple priorities while maintaining excellent attention to detail when performing the billing.

Perform HOA Engineering and IT billing for all properties

• Daily Billing to be done
• Weekly report to be sent per property to the GM’s for approval
• Ensure reports are submitted to Accounting on a timely manner

Assist with HO Engineering billing as needed for all properties.

Perform the Completion Report when needed, to include the below

• Audit all WOs to ensure timers, inventory consumed, pictures and details are correct
• Create the assets for new electronic items and HVAC’s replaced and units and Public Areas
• Link assets when WOs are related to any electronic item or HVAC
• Ensure the cost is added when invoices are processed via the WOs
• Perform the billing of the WOs that meets our criteria

Other Duties

• Monitor and response to department e-mails
• Assist with special projects and administrative tasks as assigned
• Support and promote adherence to the billing policies and procedures
• Assist with weekly and monthly reports sent to the properties when needed
• Ensure all properties Billings to send are cleared on a daily basis in WorxHub
• Check Pre-bill WOs in Maestro every Month.

Qualifying team members may enjoy the following benefits

• Health insurance
• 401K Plan (matched)
• Vision and Dental insurance
• Disability, Life, and Accident insurance
• Paid Vacation
• Referral Program
• Bereavement leave